Executive Assistant for the Office of Development

City of New York•New York City, NY

About The Position

The New York City Department of Housing Preservation and Development (HPD) is dedicated to promoting quality and affordability in the city's housing, fostering diversity and strength in its neighborhoods, and ensuring every New Yorker has a safe, affordable place to live. HPD focuses on maintaining building and resident safety and health, creating opportunities through housing affordability, and engaging New Yorkers to build and sustain neighborhood strength and diversity. This role supports the Office of Development (DEV), which leads the agency's efforts to create and preserve affordable housing in collaboration with various agencies. DEV is composed of eight divisions, including New Construction Finance, Special Needs Housing, Housing Incentives, Building and Land Development Services (BLDS), Homeownership Opportunities and Preservation, Preservation Finance, Compliance and Enforcement, and Portfolio Management and Conversions. The Executive Assistant for the DEV team will directly report to the Deputy Commissioner for Development and will assist with all administrative tasks as assigned, providing support to the Deputy Commissioner and operational support for the Office of Development as a whole.

Requirements

Ability to write, speak clearly and interact professionally.
Proficient use of Microsoft Word, Excel and Outlook.
Strong multi-tasking, organizational and time-management skills.
Ability to maintain office and files well labeled and easily accessible at all times.
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above.

Nice To Haves

Strong interpersonal, communication and computer skills.
Experience working in a fast-paced and dynamic environment.
Ability to assess and anticipate the Assistant Commissioner’s needs.
Comfortable with making independent decisions.

Responsibilities

Providing clerical support to the staff in the Executive Office.
Managing the day-to-day administrative needs of the Office of Development.
Maintaining Deputy Commissioner’s calendar by planning and scheduling staff meetings and conferences.
Answering and directing phone calls and welcoming guests and visitors in person.
Preparing Deputy Commissioner with key items on a daily basis in anticipation of meetings and events.
Helping to manage and send out correspondence and responses to public inquiries for the Office.
Maintaining office supply inventory and orders supplies as needed for the Division.
Tracking workflow across the Division.
Assisting with operational projects.
Assisting the Deputy Commissioner and Assistant Commissioners and others with time-sensitive research and report production.
Additional administrative activities as required.