Executive Assistant

Riveron•Atlanta, GA

32d•$69,700 - $95,000•Hybrid

About The Position

The Executive Assistant is responsible for providing high-level administrative support to Senior-level executive management and coordinating reception and office management activities. This position performs a variety of advanced administrative duties while serving as a key liaison between executives, internal teams, clients, and external stakeholders. The ideal candidate exercises sound judgment, initiative, discretion, and extensive knowledge of executive support practices and procedures.

Requirements

Bachelor's degree or equivalent experience.
5+ years of administrative experience supporting Senior-level executives required.
Extensive experience managing complex executive calendars, coordinating meetings across multiple time zones, and proactively resolving scheduling conflicts.
Proven experience coordinating complex domestic and international travel arrangements, including flights, accommodations, itineraries, transportation, and logistics.
Strong event planning and coordination experience, including executive meetings, team events, offsites, client events, and firm-sponsored functions.
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams) required.
Demonstrated experience creating, formatting, editing, and managing executive-level PowerPoint presentations and meeting materials.
Basic knowledge of IT and office equipment configuration.
Strong initiative with the ability to work independently and proactively identify opportunities to improve processes and operational efficiencies.
Excellent organizational, time management, and prioritization skills with the ability to manage multiple competing priorities in a fast-paced environment.
Exceptional attention to detail and commitment to accuracy.
Entrepreneurial spirit and solution-oriented mindset.
Ability to thrive in an ever-changing, dynamic environment.
Strong written and verbal communication skills with the ability to interact professionally with executives, clients, and internal teams.
Desire to actively participate in Riveron's culture and internal initiatives, including community service, training, interviewing, networking events, and firm activities.

Responsibilities

Serve as a trusted partner to senior executives by managing day-to-day administrative priorities and ensuring seamless executive support.
Screen incoming calls, field questions, and respond independently when appropriate while exercising discretion and judgment regarding communications.
Manage complex executive calendars, acting as a strategic gatekeeper by prioritizing requests, coordinating meetings, anticipating scheduling conflicts, and maximizing executive productivity.
Coordinate onsite, offsite, and virtual meetings, including logistics, agendas, materials, attendee communications, and follow-up actions.
Organize comprehensive domestic and international travel arrangements, including flights, hotels, transportation, dining reservations, visas (when applicable), and detailed travel itineraries.
Anticipate executive travel needs and proactively address issues to ensure seamless travel experiences.
Prepare expense reports and reconcile monthly corporate credit card accounts accurately and timely.
Create, edit, format, and maintain executive-level presentations, reports, meeting agendas, and other business materials using Microsoft PowerPoint, Excel, Word, and Outlook.
Assist executives with preparing client-facing presentations, leadership communications, and business development materials.
Plan, coordinate, and execute firm and client event logistics, including venue selection, food and beverage coordination, guest accommodations, audiovisual requirements, vendor management, contracts, invoices, and attendee communications.
Support internal meetings, leadership events, training sessions, recruiting activities, and team-building initiatives.
Assist with business development and market-facing activities by coordinating meetings, preparing materials, and managing logistics.
Maintain efficient filing and organization of correspondence, reports, presentations, and meeting materials.
Greet new hires and coordinate day-one onboarding logistics.
Provide reception and office support as needed, helping ensure a professional and welcoming office environment.
Manage special projects and ad hoc assignments while providing backup support to other Executive Assistants when needed.