Executive Assistant

The Hartford • Hartford, CT

9d • Hybrid

About The Position

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future. This role is based in Hartford, CT and will have a Hybrid work schedule, with the expectation of working 3 days a week (Tuesday through Thursday) in office. Additional flexibility may be needed based on business needs. Role Overview We are seeking an Executive Assistant to support the SVP, Head of EB Operations. This role provides high-quality administrative and coordination support in a fast-paced environment, including calendar management, meeting logistics, communications support, travel, and expenses. The ideal candidate demonstrates strong judgment, discretion, and attention to detail, and builds effective working relationships across a broad set of partners.

Requirements

• 5+ years of administrative or executive support experience, including experience supporting a senior leader.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new collaboration tools and Microsoft Copilot.
• Excellent written and verbal communication skills, including proofreading and preparing executive-ready materials.
• Highly organized, detail-oriented, and able to manage multiple priorities with professionalism and calm under pressure.
• Proactive, resourceful, and solution-oriented; able to work independently while collaborating effectively with others.
• Discretion and sound judgment when handling sensitive and confidential information.
• Associate or bachelor’s degree preferred (or equivalent experience).
• For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wifi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 75MB download/10MB upload will be required.

Responsibilities

• Calendar & meeting management: Manage a complex calendar including prioritization, scheduling, and conflict resolution; coordinate meeting logistics (agendas, pre-reads, rooms, technology) and track follow-ups.
• Executive communications & materials: Draft, edit, and coordinate executive-ready communications and meeting materials; prepare and update presentations and documents as needed.
• Travel & expenses: Arrange domestic travel and manage itinerary changes; prepare and reconcile expenses accurately and in compliance with policy.
• Coordination & information management: Serve as a point of contact for internal and external stakeholders; maintain organized records and executive tracking tools (e.g., OneNote), including key documents and distribution lists; partner with cross-functional teams to coordinate deliverables and ensure meeting readiness.
• Events support: Support planning for leadership meetings, offsites, and broker/agent events (logistics, attendee coordination, and materials).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees