Executive Assistant

Sage Haus • St. Louis, MO

3d • Onsite

About The Position

This role supports a dynamic, fast-paced Senior Leadership Team that values strong relationships, thoughtful execution, and a high level of personal ownership. The Socium Advisors team operates with a client-first mindset, prioritizing long-term partnerships and meaningful, results-driven work. They are collaborative, communicative, and deeply invested in what they do, with a shared commitment to excellence and continuous growth. The environment is energetic and detail-oriented, where no task is too small and follow-through is everything. As their Executive Assistant, you’ll become a trusted right hand—helping keep priorities aligned, operations running smoothly, and ensuring the team can stay focused on big-picture goals while knowing the day-to-day details are handled with care and precision.

Requirements

• Minimum of 5 years’ experience as a high-level Administrative, Executive, or Personal Assistant supporting Senior Leadership
• Proven ability to manage complex, fast-moving tasks in a professional and client-centric environment
• Must be comfortable with outbound phone calls and client communications
• Legally authorized to work in the United States
• Ability to clear a criminal background check
• High School diploma or equivalent
• Strong proficiency in Microsoft Office and general tech platforms

Nice To Haves

• Experience with Wealth Management is a plus
• familiarity with CRM tools a plus
• background in hospitality or service roles

Responsibilities

• Maintain executive calendars by planning and scheduling meetings, conferences, video conferences, and travel arrangements.
• Track these meetings and follow-up meetings in the CRM for seamless coordination.
• Oversee executive email and Slack inbox, ensuring timely responses, organizing emails, forwarding tasks to appropriate team members, and responding as needed.
• Manage and book executive travel, lodging, transportation, and dining arrangements.
• Handle last-minute changes or reservations as needed to ensure smooth operations.
• Format and prepare internal and external communications, including memos, presentations, organizational charts, workbooks, reports, and agendas.
• Manage information flow in a timely and accurate manner, ensuring all parties are aligned.
• Reconcile executive expense reports to ensure accurate financial tracking.
• Plan and attend client and employee events as required, ensuring smooth execution.
• Order office supplies and maintain inventory as needed to support office operations.
• Collaborate with other team members to ensure a seamless workflow across departments.
• Perform other position duties when required.
• Support a fast-paced, demanding work schedule that can include early mornings, evenings, and weekends as needed.

Benefits

• medical, dental, and vision insurance
• 401k matching
• Annual company retreat
• occasional travel for client events
• Opportunity for growth and development within the firm, with the potential for new roles as the firm expands

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED