Executive Assistant

Crux • Remote (w/ preference for DC or NYC), DC

1d • $100,000 - $160,000 • Remote

About The Position

This is a true right-hand EA role. Not pure scheduling support. Not pure project management. We are hiring a force multiplier who can take ownership of how a senior executive's time, communications, and operating cadence run day to day. You will act as a gatekeeper, an editor, and a quiet operator behind one of the busiest desks at Crux. The role is dedicated to 2-3 senior executives, with light support to their broader team — onsites, internal events, and select client-facing events on a national basis.

Requirements

• Strong judgment and prioritization
• High discretion and confidentiality
• Ability to manage up and push back when needed
• Detail-oriented with strong follow-through
• Systems-oriented — you impose structure where there isn't any
• Ai fluency or appetite to get there

Nice To Haves

• Experience supporting senior executives in finance, banking, or another regulated environment
• Familiarity with HubSpot or comparable CRM tools

Responsibilities

• Calendar management and gatekeeping: Prioritize aggressively against business objectives. Title meetings clearly, build attendee lists, and ensure prep context lands in advance. Defend focus time when it matters.
• Inbox triage and response management: Filter and prioritize non-securities email. Draft replies on the executive's behalf and build toward trusted delegation over time. Anything touching regulatory compliance routes only through the executive — training to recognize those moments is part of the job.
• Executive operations: Pull together meeting materials and agendas with the right context. Sit in on select meetings to capture follow-ups and track action items to completion. Coordinate interview loops and keep candidate feedback current.
• Workflow systems: Maintain hygiene across HubSpot, Rippling, and Ramp (expense approval). Track candidate feedback. Keep light CRM data clean and current.
• Travel and personal logistics: Maintain a single, integrated view across business and personal travel and health appointments. The executive books their own personal travel; you will keep visibility on when they are in or out and align it with the business calendar.
• Events and offsites: Coordinate closing dinners, team onsites, conferences, and client and investor events. Some travel required (roughly once a month, TBD), primarily for team onsites and events.
• Light deck and formatting support: Deck edits and formatting polish — not heavy content creation.

Benefits

• Healthcare: We cover 100% of premiums for employees with a variety of plans on Aetna (nationwide) and Kaiser (WA and California) and subsidize 70% for dependents (total as a group), if relevant.
• Dental & vision: We cover 100% of premiums for employees and 50% for dependents (each), if relevant.
• 10 company holidays per year.
• 20 days per year of paid time off.
• 16 weeks for birthing parents and 12 weeks for non-birthing parents of parental leave.
• Stock options in a rapidly growing company.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed