Executive Assistant

Gigs•New York, NY

26d•Hybrid

About The Position

You will support the Founder's Office at Gigs and report to the CEO's Chief of Staff. This role sits at the center of the company and offers a rare chance to work close to top leadership at the ground floor of a company we aim to make generational. You will protect leadership's time, keep priorities clear, and manage business logistics with discretion. The work is global, high trust, and fast-paced. The role is office-based (2-3 days per week) and travel is expected. Location: New York.

Requirements

Owner mindset. Anticipates needs, solves problems independently, and follows through.
Proven in high-pressure settings. Experience supporting a high net worth individual, a family office, a VC or investment banking leader, or a founder at a fast-scaling startup.
Elite admin skills. Keeps shifting priorities organized, handles last-minute changes, and sweats the details.
Judgment and discretion. Trusted with confidential information and steady under pressure.
Collaborative and independent. Works well with executives and teams, executes with minimal guidance.
Flexible and mobile. Available across time zones and outside standard hours when required. Comfortable with frequent travel and short-notice trips.
Low ego, high standards. No task is beneath you. You take pride in doing the basics right every time.
Taste. You notice details others miss.

Responsibilities

Own leadership's time and priorities. Run complex calendars across time zones, triage requests, schedule key meetings and interviews, and act as a firm but thoughtful gatekeeper.
Prepare and brief. Draft agendas, assemble materials, ensure the right context for every discussion, capture actions, and drive follow-ups to done.
Communicate clearly. Draft concise emails and updates, keep stakeholders aligned, and represent the Founder's Office with polish.
Run travel and logistics. Plan and book domestic and international travel, visas, expenses, events, and leadership off-sites end to end.
Coordinate projects. Track deliverables, unblock teams, and push small initiatives over the line without drama.