Assistant, Executive

La Porte County Family YMCA•La Porte, IN

2d•$43,000 - $47,000•Onsite

About The Position

The La Porte County Family YMCA is seeking an Executive Assistant to the CEO who thrives in a fast-paced environment, anticipates needs, solves problems, and helps turn big ideas into action. This is more than an administrative role—it is an opportunity to work alongside executive leadership and play a key role in strengthening our organization and community. As a trusted partner to the CEO, Board of Directors, and leadership team, you will help coordinate meetings, manage communications, support strategic initiatives, and keep operations running smoothly. You will have a front-row seat to mission-driven leadership and the opportunity to contribute to projects and decisions that impact people across La Porte County. We are looking for a team player who enjoys working with people from all backgrounds, brings a positive attitude to every interaction, and takes pride in helping others succeed. If you are detail-oriented, adaptable, professional, and excited about making a meaningful difference through the YMCA's mission, we would love to hear from you. The Executive Assistant provides key administrative support to the CEO, Board of Directors, and leadership team to ensure smooth daily operations. This role manages schedules, meeting coordination, communication flow, and general office tasks while handling confidential information with care. The Executive Assistant supports the Y’s mission by helping leadership stay organized, informed, and focused on delivering impactful services to the community.

Requirements

Works effectively with people of different backgrounds, abilities, opinions and perceptions.
Must be at least 21 years of age.
3+ years of relevant experience in a combination of executive administration and/or operations, preferably within a nonprofit environment.
Exceptional organizational, project management, and time-management skills with high attention to detail.
Strong ability to manage confidential information with discretion and sound judgement.
Experience with HRIS or membership systems (e.g. ADP, Daxko)
Excellent written and verbal communication skills and the ability to interact effectively with diverse groups of people.
Proficient in all standard business software including Google platforms and Microsoft Office.
Within 30 days of hire: Child Abuse Prevention (West Bend online).
Within 30 days of hire: Blood Borne Pathogens (West Bend online).
Within 60 days of hire: CPR and First Aid

Nice To Haves

Associate’s or Bachelor's degree in Business Administration, Non-Profit Management, Communications, or related field is preferred.
Continuing education or certifications in administration, project management, governance, or human resources are a plus.

Responsibilities

Keep the CEO and leadership team focused, organized, and one step ahead
Manage complex schedules, high-level meetings, and board communications
Handle sensitive information with professionalism and discretion
Drive efficiency through smart systems, strong follow-through, and attention to detail
Support projects, events, and initiatives that strengthen our community
Provide comprehensive administrative support to the CEO and serve as the primary staff liaison to the Board of Directors, including scheduling meetings, preparing for board packets, taking minutes, and ensuring compliance with governance requirements.
Manage complex calendars and priorities for the CEO, anticipating needs.
Draft, proofread, and edit sensitive correspondence, reports, and presentations for internal and external stakeholders.
Assist the business office with various administrative and accounting functions, such as processing invoices, tracking expenses, and ordering supplies.
Support general staff practices including payroll and new hire processes.
Plan, organize, and implement assigned special projects and cross-departmental initiatives, tracking progress and ensuring alignment with the organization's strategic plan.
Develop and implement best practices and new workflows to improve operational efficiency and effectiveness across the association.
Assist with the coordination of special events, fundraising activities, and recognition programs, including logistics and volunteer engagement.
Serve as a member of the Association Leadership Team
Participate as an active team member for overall advancement of the Association.
All other duties as assigned.