Executive Assistant - Transportation Insurance

Marsh McLennan•Leawood, KS

1d•Onsite

About The Position

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh McLennan (NYSE: MRSH). As our Executive Assistant on the Administrative team, you will schedule appointments and meetings, including day-to-day and long-term management of scheduled appointments and meetings. You will type correspondence, prepare meeting agendas, take meeting notes, maintain records, organize the executive calendar and proactively assist in day-to-day management of the EVP’s schedule. You will create and edit documents using PowerPoint, Excel and Word, maintaining confidentiality at all times, especially when dealing with sensitive information and internal correspondence. You will ensure coordination, planning and scheduling of routine engagements and internal/external meetings and events. You will schedule and attend meetings on behalf of the EVP as needed, taking notes and recording minutes. You will maintain ownership over administrative functions involved in the proposal process; to include preparation of materials and content with acute attention to detail, printing/creation of a polished and professional presentation for the EVP to use in client meetings, and communication with Client Managers to coordinate timely preparation of content. You will prepare meeting rooms/facilities and required audiovisual and IT equipment as needed for in-office meetings. You will coordinate business travel arrangements, including providing assistance with tracking and submission of travel and entertainment expenses reports. You will assist with various other special projects as needed.

Requirements

High school diploma required.
Three to five years administrative assistant experience in professional office environment.
Must possess a high level of integrity and the ability to maintain confidentiality at all times.
Excellent written and verbal communication skills are necessary to communicate effectively with clients and coworkers using tact and diplomacy.
Emphasis on accuracy, attention to detail and the ability to proof one's own work as well as the work of others; the ability to work in a proactive manner to consistently deliver high-quality work.
Commits to additional hours of work when necessary to reach goals.
Flexibility to arrive early and stay late, as needed.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read and comprehend complex instruction, correspondence and memos.
Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients and co-workers on the phone and in person.
Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
Ability to maintain a mature, problem-solving approach; general knowledge of “how to get things done.”

Nice To Haves

Associate’s degree or higher in Business Administration or related field preferred.
Insurance industry administrative experience preferred.

Responsibilities

Schedule appointments and meetings, including day-to-day and long-term management of scheduled appointments and meetings.
Type correspondence, prepare meeting agendas, take meeting notes, maintain records, organize executive calendar and proactively assist in day-to-day management of EVP’s schedule.
Create and edit documents using PowerPoint, Excel and Word, maintaining confidentiality at all times, especially when dealing with sensitive information and internal correspondence.
Ensure coordination, planning and scheduling of routine engagements and internal/external meetings and events.
Schedule and attend meetings on behalf of EVP as needed, taking notes and recording minutes.
Maintain ownership over administrative functions involved in the proposal process; to include preparation of materials and content with acute attention to detail, printing/creation of a polished and professional presentation for EVP to use in client meetings, and communication with Client Managers to coordinate timely preparation of content.
Prepare meeting rooms/facilities and required audiovisual and IT equipment as needed for in-office meetings.
Coordinates business travel arrangements, including providing assistance with tracking and submission of travel and entertainment expenses reports.
Assists with various other special projects as needed.