Executive Assistant - Transportation Insurance

Marsh McLennan•Leawood, KS

About The Position

Marsh McLennan Agency (MMA) is seeking an Executive Assistant to join their Administrative team. This role involves providing comprehensive administrative support to an EVP, managing schedules, preparing documents, coordinating meetings and travel, and assisting with the proposal process. The company emphasizes a strong, inclusive culture and offers opportunities for professional growth.

Requirements

High school diploma required.
Three to five years administrative assistant experience in a professional office environment.
Must possess a high level of integrity and the ability to maintain confidentiality at all times.
Excellent written and verbal communication skills are necessary to communicate effectively with clients and coworkers using tact and diplomacy.
Emphasis on accuracy, attention to detail and the ability to proof one's own work as well as the work of others.
Ability to work in a proactive manner to consistently deliver high-quality work.
Commits to additional hours of work when necessary to reach goals.
Flexibility to arrive early and stay late, as needed.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read and comprehend complex instruction, correspondence and memos.
Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients and co-workers on the phone and in person.
Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
Ability to maintain a mature, problem-solving approach; general knowledge of “how to get things done.”

Nice To Haves

Associate’s degree or higher in Business Administration or related field preferred.
Insurance industry administrative experience preferred.

Responsibilities

Schedule appointments and meetings, including day-to-day and long-term management.
Type correspondence, prepare meeting agendas, take meeting notes, maintain records, and organize executive calendars.
Create and edit documents using PowerPoint, Excel, and Word, maintaining confidentiality.
Ensure coordination, planning, and scheduling of routine engagements and internal/external meetings and events.
Schedule and attend meetings on behalf of EVP as needed, taking notes and recording minutes.
Maintain ownership over administrative functions involved in the proposal process, including preparation of materials and content.
Prepare meeting rooms/facilities and required audiovisual and IT equipment as needed.
Coordinate business travel arrangements and assist with tracking and submission of travel and entertainment expenses reports.
Assist with various other special projects as needed.