Executive Assistant

M-D Building Products • Oklahoma City, OK

23d • Onsite

About The Position

The Executive Assistant (EA) will provide high-level administrative support to
the President/CEO. Reporting directly to the CEO, the EA serves as a trusted
partner in a close, one-on-one working relationship. The Executive Assistant
also serves as a liaison to the Board of Directors and Senior Leadership,
coordinates executive outreach and external relations efforts, and oversees
special projects. The EA must be creative, resourceful, and thrive in a
fast-paced, entrepreneurial environment.

The ideal candidate will demonstrate sound judgment across a wide range of
situations, strong written and verbal communication skills, administrative and
organizational skills, and the ability to balance multiple priorities
effectively.

Requirements

• 5+ years of related experience in an executive assistant role supporting C-Level executives required.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of the business for projects and meetings.
• Proven ability to assess business needs, identify key priorities, and exercise sound judgment in fast-moving or ambiguous situations.
• Perform duties at the highest level consistently.
• Ability to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside the box with a sense of urgency.

Nice To Haves

• Bachelor's degree (preferred)

Responsibilities

• Manage sensitive matters with strict confidentiality and discretion, especially decisions that directly impact the company's global operations.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents to support the organization's objectives.
• Arrange travel and accommodations for executives.
• Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information, and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Manage the Executive's contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome the Executive’s guests by greeting them in person or on the phone, and by answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information in advance as needed.
• Proactively manage intricate calendars and competing schedules, resolving conflicts with ease while supporting a range of ad hoc needs from personal events to family matters.

Benefits

• Medical
• Dental
• Vision
• On-Site Clinic
• Voluntary Life Insurance
• Lab Card Program
• Group Term Life & AD&D
• Flexible Spending Accounts
• Dependent Care Flexible Spending Account
• Short-Term and Long-Term Disability
• 401(K) with Company Match
• Paid Time Off
• Tuition Reimbursement
• Education & Development
• Mental Wellness (Employee Assistance Program)
• Voluntary Benefits including Accident, Critical Illness and Hospital Indemnity Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level