Executive Assistant

KINGSTON ROSS PASNAK LLP•Edmonton, AB

17h•Hybrid

About The Position

Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. We are driven by a desire to be creative and continually open to new possibilities, building strong relationships with clients, team members, and the community. We embrace making small investments, learning from failures quickly, and growing stronger together. We seek inventive problem-solvers who prioritize customers to uncover victories across diverse sectors. We don't hire for compatibility; we hire for contribution. We search for candidates who embody our core values: Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. If you're enthusiastic about KRP, flourish in a dynamic setting, and aspire to collaborate with a brilliant, diverse team, we'd love to hear from you! As an Executive Assistant, you will be a vital member of the Administration Team, reporting to the Director of People Operations and Partners. You will be responsible for taking initiative and ownership in facilitating successful administrative practices as directed by the Partners. You are a detail-oriented, curious individual who can quickly learn and work with minimal supervision.

Requirements

Two to five years of administrative experience working with Partners of C-Suite executives.
Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
Ability to navigate a high-paced professional services environment
An ability to follow direction effectively and work well independently and within a team.
Keen attention to detail.
Excellent verbal and written communication skills, and a high aptitude for providing exceptional customer service.

Nice To Haves

A diploma in Office Administration, Accounting or Legal Assistance would be an asset.
Knowledge and experience working in accounting software such as CaseWare and Tax Prep would be an asset.
Previous experience in a public practice environment would be an asset.

Responsibilities

Provide full administrative support to one or more Partners or Principals.
Track and maintain confidential client records – printing, scanning, filing and electronic archiving.
Correspond directly with clients via email and virtual platforms, over the phone and in-person and respond to a variety of inquiries.
Arrange conference calls, meetings, appointments and room bookings.
Prepare invoices, various administrative reports for signature, client account set-ups, mail, and couriers.
Prepare and track various professional correspondence, both manually and electronically.
Ensure final client deliverables are proofread and properly formatted before being sent.
Communication with all Firm members and senior leadership, clients and third-party vendors.