Executive Assistant

State of Delaware•Dover, DE

12d

About The Position

An incumbent in this class is responsible for providing administrative support for the Office of the Controller General, including all accounting and human resource-related functions. A successful candidate works independently for and on behalf of the Controller General in administrative operations, including communications, research activities, handling critical and/or sensitive issues, and managing special projects.

Requirements

Three years’ experience in processing financial transactions in areas such as accounting, auditing, payroll, or taxes.
One year of experience in payroll administration, which includes planning, organizing, coordinating, and processing payroll activities through an integrated human resource management information system.
Six months of experience in interacting with legislators, state agency heads, division directors, or interest groups as a liaison.
Six months of experience in budget management and control, which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting, and controlling a budget within set policies and procedures.
Six months of experience in narrative report writing.

Responsibilities

Plans, organizes, coordinates, and implements all human resource functions (such as job postings, hiring, etc.), including administration of personnel budget and payroll functions.
Prepares budget for the unit and tracks expenditures to ensure compliance with budgetary recommendations.
Analyzes, reconciles, and consolidates purchasing card transactions, vouchers, records, journals, ledgers, and statements and applies standardized accounting principles and practices.
Processes and reviews financial and accounting transactions and codes for conformance to standard procedures and accounts.
Generates regular reporting including monthly, quarterly, and annual reconciliations, GAAP package reporting, and other accounting reports as required.
Plans, coordinates, and assists in office support activities to relieve administrative/technical staff of day-to-day administrative tasks as necessary.
May act as principal assistant to the superior in a variety of operational areas which may include: disseminating directives, preparing required reports, assisting in budget preparation and development; performing special project studies including needs assessments; obtaining, organizing and drafting administrative material for public information or office use; acting as liaison with vendors, state/federal representatives, the public, etc.
Provides support services to the Joint Finance Committee and Joint Committee on Capital Improvement.