Executive Assistant

CX2 • El Segundo, CA

22d

About The Position

CX2 is seeking an Executive Assistant to support its C-Suite with a variety of needs including general administrative, office, and calendar support, and overall organization. The role involves serving as a highly trusted partner, managing dynamic calendars across multiple time zones, coordinating meetings, acting as a primary point of contact for scheduling and logistics, managing email triage, arranging travel, preparing the C-Suite for meetings, owning stakeholder experience for high-profile engagements, taking notes, supporting leadership operations, serving as a liaison between the C-Suite and internal teams, partnering with facilities and operations, anticipating executive needs, providing insights for decision-making, and acting as a hands-on generalist.

Requirements

• Serve as a highly trusted partner to CX2’s C-Suite, with a heavy focus directly supporting the CEO; this will entail managing a dynamic set of calendars across multiple time zones and ensuring executive time is aligned to the highest-priority business needs
• Coordinate internal and external meetings, including leadership syncs, cross-functional check-ins, board meetings, investor calls, and key partner engagements
• Act as the primary point of contact for scheduling and logistics, serving as a thoughtful gatekeeper while maintaining strong relationships across stakeholders
• Manage email triage, prioritize incoming communications, flag urgent items, and draft responses on behalf of the C-Suite as needed
• Arrange end-to-end travel logistics, including transportation, accommodations, detailed itineraries, and expense reporting
• Prepare the C-Suite for high-stakes meetings by organizing agendas, briefing materials, presentations, reports, and executive summaries
• Own protocol and stakeholder experience for high-profile engagements, including interactions with VIPs, board members, investors, and external dignitaries, ensuring a seamless, polished, and highly professional experience at all touchpoints
• Take notes during key meetings, capture decisions and action items, and ensure follow-ups are tracked through completion
• Support leadership operations by helping coordinate recurring cadences such as OKRs, planning cycles, executive meetings, and team-wide communications
• Serve as a liaison between the C-Suite and internal teams, helping ensure clear communication, alignment, and timely execution
• Partner with facilities and operations teams on office logistics, onsite meetings, events, visitor coordination, and other day-to-day needs
• Anticipate executive needs, proactively identify gaps, and resolve issues before they escalate
• Provide context, visibility, and insights that enable faster and more effective executive decision-making
• Act as a hands-on generalist, jumping into administrative, operational, and project-based work wherever support is needed
• US Citizen, Green Card holder, or eligible to obtain U.S. Department of State authorizations

Nice To Haves

• Experience with Google Workspace (Calendar, Email, Docs)
• Experience with Lattice for project tracking
• Experience with Slack and Zoom for communication
• Experience with Confluence for documentation

Responsibilities

• Serve as a highly trusted partner to CX2’s C-Suite, with a heavy focus directly supporting the CEO; this will entail managing a dynamic set of calendars across multiple time zones and ensuring executive time is aligned to the highest-priority business needs
• Coordinate internal and external meetings, including leadership syncs, cross-functional check-ins, board meetings, investor calls, and key partner engagements
• Act as the primary point of contact for scheduling and logistics, serving as a thoughtful gatekeeper while maintaining strong relationships across stakeholders
• Manage email triage, prioritize incoming communications, flag urgent items, and draft responses on behalf of the C-Suite as needed
• Arrange end-to-end travel logistics, including transportation, accommodations, detailed itineraries, and expense reporting
• Prepare the C-Suite for high-stakes meetings by organizing agendas, briefing materials, presentations, reports, and executive summaries
• Own protocol and stakeholder experience for high-profile engagements, including interactions with VIPs, board members, investors, and external dignitaries, ensuring a seamless, polished, and highly professional experience at all touchpoints
• Take notes during key meetings, capture decisions and action items, and ensure follow-ups are tracked through completion
• Support leadership operations by helping coordinate recurring cadences such as OKRs, planning cycles, executive meetings, and team-wide communications
• Serve as a liaison between the C-Suite and internal teams, helping ensure clear communication, alignment, and timely execution
• Partner with facilities and operations teams on office logistics, onsite meetings, events, visitor coordination, and other day-to-day needs
• Anticipate executive needs, proactively identify gaps, and resolve issues before they escalate
• Provide context, visibility, and insights that enable faster and more effective executive decision-making
• Act as a hands-on generalist, jumping into administrative, operational, and project-based work wherever support is needed

Benefits

• Competitive salary
• Stock options
• Health insurance
• Vision insurance
• Dental insurance
• 401K enrollment at 90 days
• Generous PTO
• Most Federal Holidays observed
• Professional growth and development opportunities
• Collaborative and inclusive work environment
• Access to the latest tools and technologies

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed