Executive Assistant
About The Position
This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President’s schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland’s vision and goals. This position prioritizes the Vice President’s time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position.
Requirements
- Three years of experience in executive-level administrative support.
- Knowledge and ability to work and communicate effectively and independently in a highly collegial setting.
- Strong interpersonal, team participation, and verbal communications skills.
- Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence.
- Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation.
- Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.).
- Demonstrated commitment to anti-racism, diversity, equity, and inclusion.
- Outstanding organization and analytical abilities.
- Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision.
Nice To Haves
- Experience within a higher education institution and an understanding of and sensitivity to academic culture.
- Project Management experience.
- Experience supporting Human Resources functions and processes.
Benefits
- health insurance
- retirement plans
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
