Executive Assistant - Investment Banking, Industrials

TD•New York, NY

1d•Onsite

About The Position

We are looking for an Executive Assistant to join our Industrials coverage team in our Investment Banking practice in New York. The Executive Assistant will provide dedicated support for Managing Directors, Directors and VPs within the team. This role involves supporting multiple VPs, Directors and Managing Directors with calendar management, expense reporting, and travel coordination. The position requires proficiency gained through job-related training to perform a range of duties, and working knowledge of the business unit/operational functions, as well as regulatory issues/requirements for jurisdictions. The role may also involve the administration of sensitive and/or confidential material requiring discretion.

Requirements

Post-Secondary education
2+ years of experience
Provides a high level of administrative support ensuring quality service and professionalism at every interaction
Acts as the point of contact among executives, employees, clients and other external partners
Manages information flow in a timely and accurate manner
Requires proficiency gained through job related training to perform a range of duties
Has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions
Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
Role may also be involved with the administration of sensitive and/or confidential material requiring discretion

Nice To Haves

Performing sedentary work – Continuous
Performing multiple tasks – Continuous
Operating standard office equipment - Continuous
Sitting – Continuous
Concentrating for long periods of time – Continuous
Applying common sense to deal with problems involving standardized situations – Continuous
Reading, writing and comprehending instructions – Continuous
Adding, subtracting, multiplying and dividing – Continuous

Responsibilities

Support multiple VPs, Directors and Managing Directors within the team with calendar management, expense reporting and travel coordination
Manages executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
Manages expenses and prepares weekly, monthly or quarterly reports
Formats information for internal and external communication – memos, emails, presentations, reports
Takes minutes during meetings
Screens and directs phone calls and distribute correspondence
Supports broader team may manage office supply inventory, equipment, and other processes as required
Prioritizes and manages own workload to meet SLA requirements for service and productivity
Consistently exercises discretion in managing correspondence
Understands and applies operating policies and procedures
Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
Escalates non-standard or high-risk activities as necessary
Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
Ensures necessary due diligence to support the accuracy of all activities
Is knowledgeable of and complies with Bank Code of Conduct
Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
Participates in personal performance management and development activities, including cross training within own team
Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities
Contributes to a fair, positive and equitable environment that supports a diverse workforce
Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally