Executive Assistant
About The Position
If you have an interest in being part of one of the fastest growing industries in the nation in you may consider wanting to work for Trulieve! If you have a desire to help others in need through your efforts, this may be the role for you! At Trulieve, we strive to bring our patients the relief they need in a product they can trust. Our plants are hand-grown in an environment specially designed to reduce unwanted chemicals and pests, keeping the process as natural as possible at every turn. Our products are designed to alleviate seizures, severe and persistent muscle spasms, pain, nausea, loss of appetite, and other symptoms associated with serious medical conditions such as cancer. Our specially trained staff works hand-in-hand with physicians to provide the right products and the correct dosage to ensure patients get the compassionate care they need. To learn more about our company, please visit our website; https://www.trulieve.com Requisition ID: 18229 Remote Work Available: No Job Title: Executive Assistant-CTO Department: Information Technology Reports to: Chief Technology Officer Location: Tallahassee, FL Hours: Monday-Friday, hours vary with Executive’s schedule. Role Summary: Executive Assistant’s main role will be to provide critical operational support to the Chief Technology Officer. The Executive Assistant will ensure smooth transitioning for day-to-day functioning of the IT department, serve as the primary point on contact for internal and external parties, prepare travel arrangements for all IT staff, prepare and execute expense reports and maintain consistent and effective communication across the organization.
Requirements
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
- Strong Project Management exposure and background is highly preferred.
- Advanced proficiency in MS Office Suite, Powerpoint, SharePoint, Smart Sheets, Visio, Concur and other data management systems knowledge is required.
- Ability to conduct research and present data in a succinct and well-written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Ability to work with a broad range of people
- Excellent time-management and problem-solving skills.
- Minimum 3 years of administrative experience
- Bachelor’s Degree
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Hold weekly IT meetings with IT staff to streamline communication
- Represent the IT department on any weekly calls
- Distribute correspondence as needed
Benefits
- A comprehensive benefits package including paid time off is offered with this position.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1,001-5,000 employees
