Executive Assistant

Johns Manville•Denver, CO

1d•$67,800 - $93,200•Hybrid

About The Position

The Executive Assistant provides proactive, high-level administrative and operational support to the Vice President of Global Procurement & Logistics and leadership team. This role ensures the seamless execution of strategic priorities by managing complex scheduling, communications, reporting, and cross-functional coordination across corporate and Tech Center locations. The position requires exceptional discretion, sound judgment, and the ability to operate effectively in a fast-paced environment.

Requirements

Bachelor’s degree or equivalent experience
5+ years of experience supporting senior executives in a corporate environment
Demonstrated ability to manage confidential information with discretion
Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)
Demonstrated proficiency with AI-enabled business tools (e.g., Microsoft Copilot or similar platforms) and the ability to effectively utilize technology to enhance productivity, reporting, communication, and business processes
Strong analytical and data reporting skills, including experience creating executive-level dashboards, interpreting business metrics, and presenting data-driven insights
Thorough knowledge and experience with electronic recruiting, expense reporting and online travel reservation systems
Experience with enterprise systems (e.g., SAP, Ariba, or similar platforms) preferred
Excellent interpersonal, verbal and written communication skills
Strong organizational, prioritization, and problem-solving skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively across all levels of the organization both internally and externally
Strong prioritization and organizational skills
Familiarity with financial reporting or business metrics preferred

Nice To Haves

Experience with enterprise systems (e.g., SAP, Ariba, or similar platforms)
Familiarity with financial reporting or business metrics

Responsibilities

Provide comprehensive administrative support to the VP and leadership team, ensuring priorities, communications, and deliverables are managed effectively
Serve as a trusted point of contact for senior leadership, building strong working relationships with internal and external stakeholders while exercising sound judgment on priorities
Manage calendars, resolving conflicts and aligning schedules with strategic priorities, tracking commitments, decisions, and deadlines coming out of leadership meetings
Coordinate Category Strategy Reviews for Category Managers. Manage presentation documentation and schedule
Support special projects and cross-functional initiatives by coordinating timelines, collecting inputs, and monitoring progress against deadlines
Coordinate the leadership meeting cadence, including agendas, pre-read materials, presentations, minutes, action logs, and meeting follow-up
Coordinate domestic travel, including detailed itineraries and logistics
Prepare and reconcile expense reports; monitor and report on travel and entertainment spend
Serve as a key liaison between executives and internal/external stakeholders, including operations, suppliers, and cross-functional partners
Maintain strict confidentiality when handling sensitive business and personnel matters
Support leadership communications, ensuring clarity, consistency, and professionalism
Support preparation for supplier, operations, and business review meetings, including presentation materials and follow-up tracking
Assist with purchase order, invoice, or contract workflow coordination as applicable to department processes
Coordinate cross-functional inputs for operating plans, budget cycles, and strategic initiatives
Plan and execute leadership meetings, including Staff, Pulse, and Town Hall sessions across locations and event coordination of offsite and onsite team events.
Develop agendas, produce meeting materials, capture minutes, and track follow-up actions
Create high-quality executive presentations (Strategic Plans, AOP, succession planning, etc.)
Prepare weekly, monthly, and annual reports highlighting goals, priorities, and performance metrics
Maintain organized digital and physical records, ensuring documentation is accurate, accessible, and handled in accordance with confidentiality and retention requirements
Support business planning processes and leadership reporting needs
Assist with financial tracking and interpretation of basic business metrics
Leverage AI-powered tools and Microsoft 365 Copilot capabilities to improve reporting efficiency, summarize business information, draft communications, and support executive decision-making
Develop and maintain dashboards, reports, and data summaries using Excel, Power BI, or similar tools to provide actionable insights on key business metrics and priorities
Identify and implement process improvements to enhance administrative efficiency and team effectiveness
Maintain and optimize standard operating procedures for team processes
Identify opportunities to apply AI and automation solutions to streamline administrative workflows, improve productivity, and reduce manual effort across the team
Support office operations including ordering supplies and kitchen coordination for the 11th floor, including space planning, seating coordination, and internal moves
Maintain and update organizational charts and internal portal (e.g., SharePoint) content
Support onboarding processes for new hires, including coordination of equipment, access, and orientation logistics
Manage enterprise systems as applicable (e.g., SAP, Ariba, contract databases)
Process and track technology and equipment requests
Support cross-location team coordination, including JMTC facilities and headquarters
Assist with office logistics and shared spaces to maintain a productive work environment
Provide additional administrative or operational support as needed