Executive Assistant

EICC Portal•Davenport, IA

8d•Onsite

About The Position

Support to designated department. Maintains records and files, answering phones & email, prepares reports, and other clerical tasks. The Executive Assistant is required to handle high-level, sensitive information with efficiency and confidentiality, and is often asked to draft correspondence. Provides advanced administrative and coordination support to the Dean of Continuing Education by assisting with data reporting, program research, grant activities, and division‑level planning initiatives. Coordinates cross‑departmental and external partner activities, supports career pathway and workforce initiatives, and assists with enrollment growth and marketing efforts. Contributes to process improvement and data‑informed decision‑making through tracking, documentation, and preparation of leadership briefings and summaries.

Requirements

Associate’s degree required
Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility
Excellent oral and written communication skills to meet the needs of a diverse student and community population, and workforce
Technology proficiency using various software applications, including Microsoft Office Suite Applications

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Maintains records and files
Answering phones & email
Prepares reports
Handles high-level, sensitive information with efficiency and confidentiality
Drafts correspondence
Provides advanced administrative and coordination support to the Dean of Continuing Education
Assists with data reporting, program research, grant activities, and division‑level planning initiatives
Coordinates cross‑departmental and external partner activities
Supports career pathway and workforce initiatives
Assists with enrollment growth and marketing efforts
Contributes to process improvement and data‑informed decision‑making through tracking, documentation, and preparation of leadership briefings and summaries

Benefits

Excellent benefits package
Plentiful paid time off
Paid time off annually starting at 84 hours of vacation, 112 hours sick, 16 hours of personal time
Paid holidays off, including a week in December
Summer Fridays off – shift rotation for those positions that require daily coverage
Retirement plans with 9.44% employer contribution ( IPERS or TIAA option)
Employer paid & voluntary Life insurance
Employer paid Long Term Disability insurance
Tuition reimbursement for employees and dependents
Flexible Spending Account options
Professional development and education reimbursement benefits
State employee discounts for cell phones, hotels, museums, etc.
Employee Assistance Program