Executive Assistant

Aquarian • New York, NY

8d • Onsite

About The Position

Aquarian Holdings ("Aquarian") is a diversified global holding company with a strategic portfolio of insurance and asset management solutions. Aquarian Insurance Holdings acquires and operates insurance companies with a focus on life and annuity underwriting, deploying strategies to grow balance sheet profitability by writing new insurance/reinsurance, improving investment income, and optimizing operations. Since its launch in 2017, Aquarian has finalized investments in Investors Heritage, Hudson Life and Annuity Company, and Somerset Re. Aquarian Investments complements the insurance operations, combining best practices from leading financial services firms with its own distinct strategy, approach, and organizational culture, expanding into alternative assets and private credit. Aquarian has grown its business to approximately $25.8 billion in AUM, with 40 investment professionals, multiple funds, and insurance and reinsurance companies. In November 2025, Aquarian announced the signing of a definitive merger agreement to acquire Brighthouse Financial for approximately $4.1 billion, which will operate as a standalone entity within the Aquarian portfolio after the anticipated close in 2026. The company is seeking talented individuals to serve as Executive Assistants to its Executives and their department, supporting the continued growth and evolution of their dynamic teams. This position will focus primarily on calendar management and is ideal for a motivated, self-starting professional open to diving into both administrative responsibilities and special assignments with excellent problem-solving and critical thinking skills.

Requirements

• 4+ years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry)
• Experience in a fast-paced, dynamic environment
• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Nice To Haves

• Bachelor's degree preferred but not required

Responsibilities

• Provide high-volume calendar management of internal and external meetings
• Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
• Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Both individually and on a team, assist with special project assignments
• Assist with ad-hoc job-related and personal requests as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 11-50 employees