Executive Assistant

Church Pension Group Services Corporation•New York, NY

17d•$81,000 - $103,000•Hybrid

About The Position

The Executive Assistant provides executive-level administrative support to the Chief Operating Officer and designated direct reports across multiple lines of business. This role manages calendars, communications, travel, meetings, documents, and day-to-day administrative needs with a high level of accuracy, discretion, professionalism, and responsiveness. The Executive Assistant helps ensure the COO and senior staff are well prepared, organized, and supported in carrying out their responsibilities across the organization.

Requirements

Experience providing executive-level administrative support to a COO, C-suite executive, or senior leadership team, preferably across multiple business units or lines of business.
Strong time management, organization, and prioritization skills, with the ability to manage shifting priorities while maintaining accuracy and attention to detail.
High degree of integrity, confidentiality, discretion, and sound judgment when handling sensitive matters and representing leadership.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally across all levels of the organization.
Strong administrative problem-solving skills, with the ability to identify issues, follow up appropriately, and keep work moving.
Ability to work independently and collaboratively with senior leaders, colleagues, and external partners.
Ability to work effectively across departments and business units while maintaining a service-oriented approach.
Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and collaboration tools such as Teams and Zoom.
Proactive, resourceful, and able to anticipate needs, solve problems, and drive tasks to completion with minimal oversight.
10+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting C‑suite leadership
Experience working with boards of directors or senior leadership teams

Nice To Haves

Bachelor’s degree preferred. Combination of work and education considered

Responsibilities

Manage complex calendars for the COO and designated senior staff across multiple lines of business, prioritizing meetings, resolving scheduling conflicts, and ensuring appropriate preparation time.
Screen, prioritize, and route phone calls, emails, requests, and other communications, responding or escalating as appropriate.
Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
Prepare, proofread, edit, and format correspondence, reports, meeting materials, presentations, and other documents.
Schedule and coordinate meetings, leadership team activities, and board-related meetings, including agendas, materials, room or technology needs, minutes, and follow-up items.
Arrange domestic and international travel, lodging, transportation, itineraries, conference registrations, and related logistics.
Prepare and process expense reports, invoices, purchase orders, reimbursements, and other administrative transactions in accordance with company policies.
Maintain administrative calendars, contact lists, distribution lists, files, records, and other departmental information.
Gather, organize, and distribute information and materials needed for meetings, reports, presentations, and routine administrative requests.
Coordinate with internal departments and business units to collect information, schedule meetings, and support timely communication.
Maintain organized electronic and paper files, records, documents, and reference materials.
Assist with onboarding, space planning, supplies, technology requests, and other routine administrative needs for the COO’s office and supported senior staff.
Provide administrative support for special projects and recurring activities by scheduling meetings, tracking basic follow-up items, and maintaining related materials.