Executive Assistant

Federal Home Loan Bank of Des Moines•Des Moines, IA

3d•Hybrid

About The Position

Provide administrative and logistical support and coordination to an Executive Officer of the Bank. Accountabilities: Responsibilities/Duties/Function/Tasks: Provides direct administrative support to an Executive or Executive Team member. May serve as a liaison between executive level leaders and internal staff and external contacts; communicates instructions and directives. Prepares correspondence and reports of a highly technical and/or confidential nature. Manages assigned executive’s schedule. Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues. Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records. Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders. Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments’ needs. Provides back up administrative support as needed for other internal meeting preparation and execution, including: Gathering and disseminating meeting materials Meeting set-up preparation Uploading documents to SharePoint and/or Diligent as needed Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses. Manages departmental internal controls and regulatory issues. Performs other duties and projects as assigned.

Requirements

Two-year Associates degree or equivalent experience
Five years of executive level administrative experience
Strong proficiency in Adobe Professional, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint.
Excellent interpersonal and communication skills
Ability to handle sensitive and confidential matters appropriately
Effectively multi-task and prioritize activities

Nice To Haves

financial services background helpful
Workday experience is a plus

Responsibilities

Provides direct administrative support to an Executive or Executive Team member.
May serve as a liaison between executive level leaders and internal staff and external contacts; communicates instructions and directives.
Prepares correspondence and reports of a highly technical and/or confidential nature.
Manages assigned executive’s schedule.
Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues.
Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records.
Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments’ needs.
Provides back up administrative support as needed for other internal meeting preparation and execution, including: Gathering and disseminating meeting materials Meeting set-up preparation Uploading documents to SharePoint and/or Diligent as needed
Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses.
Manages departmental internal controls and regulatory issues.
Performs other duties and projects as assigned.