Executive Assistant

Divergent•Torrance, CA

About The Position

Divergent is seeking a highly organized, proactive Executive Assistant to support daily operations and help leadership and teams maintain efficiency in a fast-paced, innovation-driven environment. The Assistant will coordinate administrative tasks, manage schedules, support communication across departments, and ensure smooth execution of internal processes. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate needs before they arise.

Requirements

Ability to lawfully access information and technology that is subject to US export controls
2+ years of administrative, executive support, or operations experience
Excellent organizational and time-management skills
Strong written and verbal communication skills
High proficiency with productivity tools (Google Workspace, Microsoft Office, project management software)

Nice To Haves

Experience supporting leadership teams or startup environments
Familiarity with project management platforms (Asana, Notion, Monday, etc.)
Ability to manage multiple priorities in fast-moving environments

Responsibilities

Manage calendars, meetings, and travel arrangements for leadership or assigned teams
Organize documents, reports, and internal communications
Prepare meeting agendas and briefings
Assist with project tracking and task coordination across teams
Support operational workflows and ensure deadlines are met
Maintain internal systems, files, and records
Serve as a point of contact between executives, team members, and external partners
Draft emails, reports, and internal updates
Ensure timely communication across departments
Coordinate internal meetings, workshops, and events
Assist with logistics for team gatherings or client visits
Identify opportunities to improve workflows and administrative systems
Support implementation of productivity tools and best practices