Executive Assistant (5342)

SMX•Huntsville, AL

2d•$28 - $48•Onsite

About The Position

SMX is seeking an Executive Assistant to provide executive, administrative and operations support to the STARE Project Office's Passive Instrumentation Radars and International Programs Offices. This position will be onsite at Redstone Arsenal, Huntsville, Alabama. The candidate must be detail-oriented, highly-organized, and self-starting with a broad skill set to support various clerical and administrative tasks. The Executive Assistant will be expected to manage multiple tasks with competing priority levels and should have excellent interpersonal skills, time management skills, and flexibility in their work environment in order to manage meeting minutes, produce reports, maintain file management, manage schedules/calendars, conduct meeting coordination, track and manage taskers, review the Automated Time and Attendance Production System (ATAAPS), and create travel arrangements and reconcile vouchers in the Defense Travel System. The ideal candidate will be familiar with managing correspondence in accordance with AR 25-50, handling classified documentation, maintaining records management files, and building and reviewing briefing charts, memoranda and correspondence, and spreadsheets.

Requirements

Clearance Required: Secret
BA/BS degree and 12 years of experience
Additional experience may be substituted for a degree
Strong capacity to learn business software applications, such as DTS
Exceptional writing skills and the ability to follow formatting style guides, such as AR 25-50 and internal writing templates
Ability to serve in a hierarchical organization and follow orders, directives, and policies
Demonstrated initiative in learning new skills, tackling problems, and accepting new challenges

Nice To Haves

Experience managing multiple executive and operational calendars
Familiarity with AR 25-50, Managing Army Correspondence
Expertise with MS Word, Outlook, PowerPoint, and Excel
Exceptional oral and written communications

Responsibilities

Calendar coordination and deconfliction; Schedule and coordinate meetings and conference rooms
Plan travel for US Government (USG) personnel internationally and domestically
Make and receive phone calls on behalf of USG executives
Perform inter- and intra-office coordination
Maintain Outlook calendars
Perform file and document management
Monitor/track Action Items
Prepare and manage official USG correspondence
Properly handle/store/manage classified material
Record meeting minutes and produce reports; Create/edit briefing charts
Perform all other duties as assigned