Executive Assistant - Hybrid

UnitedHealth Group•Eden Prairie, MN

3d•Hybrid

About The Position

Bring your organizational superpower to a team that’s reimagining health care. In this role, you’ll help senior leaders stay focused on the work that matters most—by anticipating needs, removing friction, and keeping complex priorities moving forward. If you thrive in a fast-paced, highly matrixed environment and love building order from ambiguity, you’ll feel right at home. As an Executive Assistant, you’ll provide high-impact administrative partnership to leaders at the senior leadership team level and below. You’ll own complex calendaring, coordinate logistics for critical meetings, and handle a broad range of operational details—travel, expenses, onboarding support, and office coordination—while exercising sound judgment and discretion with confidential information. This position follows a hybrid schedule with four in-office days per week.

Requirements

High school diploma or GED
5+ years of progressively responsible executive administrative support, including direct support to C-suite and/or VP/Senior leaders
Experience supporting multiple leaders and balancing competing priorities in a complex, matrixed organization
Corporate travel and expense management experience (e.g., Concur, Ariba, AMEX Global Travel), including invoice processing
Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint and OneNote
Proven expertise managing complex calendars and coordinating executive-level meetings (virtual and in-person), including Microsoft Teams
Proven ability to manage office operations and team logistics (onboarding support, hardware/software requests, and coordination with internal partners)
Proven exceptional organizational skills and attention to detail; able to manage multiple projects and deadlines simultaneously
Proven excellent written/verbal communication and interpersonal skills; exercises sound judgment and discretion with confidential information

Nice To Haves

Experience using AI-assisted tools (e.g., Microsoft Copilot) to draft notes, communications, and administrative deliverables
Demonstrated ability to anticipate leader needs, work independently with minimal direction, and mentor/guided other administrative professionals

Responsibilities

Manage complex executive calendars across multiple time zones, proactively resolving conflicts and prioritizing time for high-impact work
Plan and coordinate high-stakes meetings and events (virtual and in-person), including agendas, logistics, materials, and follow-ups
Arrange domestic and international travel; prepare itineraries and submit expenses in a timely, accurate manner
Support onboarding and team operations, including equipment/software requests and coordination with internal partners
Coordinate office moves or space changes as needed, partnering with facilities/IT and tracking requirements through completion
Serve as a trusted point of contact, handling sensitive information with discretion and professionalism
Identify opportunities to streamline processes and improve how the team works