Executive Assistant

Arrow•Denver, CO

12d•Hybrid

About The Position

The Executive Assistant will be responsible for preparing, composing, and initiating presentation materials, reports, and correspondence. This role involves managing executive calendars, arranging appointments, meetings, and travel itineraries. The assistant will also process purchase orders/invoices, manage receipts, and create expense reports. Additionally, they will organize and coordinate in-person and virtual meetings, support project-related needs, and order office supplies. This is a full-time position with a hybrid work arrangement.

Requirements

At least 5 years’ experience as an Executive Assistant in a fast-paced environment
Subject matter expert with Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams) and other office technology
Ability to learn, apply, and navigate through internal systems, technologies, processes and policies with speed and accuracy
Excellent verbal and written communication skills, interpersonal skills, and customer service mentality
Strong attention to detail
Exceptional organization skills with ability to multi-task
Ability to maintain confidentiality of sensitive information

Responsibilities

Prepares, composes, and initiates presentation materials, reports, and correspondence.
Manages executive calendars and arranges appointments, meetings, travel itineraries and related arrangements.
Processes purchase orders/invoices through internal Oracle procurement system and monitors for completeness.
Manages receipts for events, travel, etc. and creates accurate and timely expense reports.
Organizes and coordinates in-person and virtual meeting arrangements, gathers topics and materials, creates agendas, and manages associated technology and related needs, including catering, Teams broadcasts, etc.
Supports project-related needs, including meeting minutes/action items and follows up as needed.
Orders office supplies and maintains appropriate records, files, and documentation.