Executive Assistant

VML • Detroit, MI

25d • $50,000 - $105,000 • Hybrid

About The Position

As Executive Assistant, you will be a key support figure to the executives, ensuring smooth daily operations and efficient time management. This position requires a highly organized, proactive, and detail-oriented professional with the ability to manage multiple tasks and priorities in a fast-paced, creative advertising environment.

Requirements

• Minimum of 5-7 years as an Executive Assistant, preferably in a fast-paced or creative environment (advertising, media, or marketing experience a plus).
• Bachelor’s degree or equivalent experience in Business Administration or a related field.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Exceptional time-management, organizational, and multitasking abilities.
• Strong written and verbal communication skills with attention to detail.
• Ability to anticipate needs, think critically, and offer solutions to problems.
• Strong interpersonal and networking skills with the ability to work with diverse teams and handle different personalities.
• Comfortable working in a fast-paced, dynamic environment with shifting priorities.

Nice To Haves

• Experience with project management tools is a plus.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements and managing expenses.
• Serve as the point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.
• Prepare materials and agendas for executive meetings, take minutes, and follow up on action items.
• Assist with managing special projects, ensuring deadlines are met and stakeholders are aligned.
• Support internal and external events, such as team meetings, client presentations, and leadership off-sites.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Handle sensitive information with the utmost discretion and confidentiality.
• Liaise with the office management team to ensure executives have the necessary resources and tools for daily operations.
• Manage detailed travel itineraries and accommodations for executives, ensuring cost-effectiveness and smooth logistics.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k match (100% dollar-for-dollar match, up to 5% of salary contribution)
• Variety of paid time off offerings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree