Executive Assistant

True Anomaly•Washington, DC

4d•Onsite

About The Position

True Anomaly is seeking an Executive Assistant to support senior leaders by managing complex calendars, coordinating travel, and ensuring day-to-day operations run smoothly. This role is ideal for someone with 5+ years of experience who has supported multiple executives (VP-level and above) and thrives in a fast-paced, high-growth environment. You will play a key role in keeping leaders focused, aligned, and operating efficiently.

Requirements

5+ years of experience supporting executives in fast-paced environments.
Experience supporting multiple principals (VP-level or above).
Strong calendar management skills with the ability to handle competing priorities.
Proven experience coordinating complex travel and logistics.
Highly organized with strong attention to detail.
Strong communication skills and ability to interact with senior stakeholders.
Ability to operate with discretion and handle sensitive information.
Ability to maintain or obtain a US- security clearance
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

Experience supporting executives in a startup or high-growth environment.
Exposure to HR processes (onboarding, coordination, people ops support).
Familiarity with AI tools or automation (e.g., scheduling tools, workflow optimization, productivity tools).
Experience working across distributed teams or multiple locations.

Responsibilities

Manage complex, high-volume calendars across multiple executives.
Prioritize and schedule meetings across internal and external stakeholders, balancing competing demands.
Anticipate scheduling conflicts and proactively resolve them.
Ensure executives are prepared with context, materials, and clear agendas.
Coordinate domestic and international travel, often with short lead times.
Manage end-to-end travel logistics including flights, hotels, ground transportation, and itineraries.
Adjust plans in real time to accommodate changing schedules and priorities.
Ensure seamless execution so executives can remain focused on business objectives.
Support day-to-day administrative needs including expense reporting and meeting coordination.
Track action items and follow-ups to ensure execution across teams.
Assist with preparing materials for meetings, offsites, and leadership engagements.
Maintain strong organization of documents, communications, and priorities.