Executive Assistant

Pilot Thomas Logistics • Boston, MA

10d • Hybrid

About The Position

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible. Location: Boston, MA – Hybrid Overview You will partner directly with an executive leader known for being open, honest, and direct, serving as a trusted business partner and right hand in a highly visible, fast‑paced environment. In this role, you will provide sophisticated executive support while helping drive organizational alignment across internal initiatives, external engagements, and cross‑functional leadership priorities. While the primary focus is direct support to this executive leader, there may be opportunities to extend support as business needs evolve. This is an exciting opportunity to join a team known for its energy, collaboration, and adaptability. You will work closely with other Executive and Administrative Assistants at PTC, contributing to the company’s mission and ensuring seamless day‑to‑day operations at the executive level. The ideal candidate thrives in ambiguity, knows when to dive into the details, and exercises sound judgment as a representative of executive leadership. What’s Exciting About This Role Direct partnership with a senior executive leader who values transparency, candor, and collaboration High‑visibility role with exposure to strategic priorities, cross‑functional leadership, and external stakeholders A dynamic mix of internal focus and external engagement, shifting with business needs Fast‑paced, startup‑like environment where adaptability and proactive problem‑solving are key Collaborative, energetic EA community that works closely together and supports one another

Requirements

• Experienced Executive Assistant with 3–7 years supporting senior leaders in fast-paced environments; startup experience is strongly preferred.
• Comfortable operating “in the weeds” while maintaining a strategic understanding of priorities.
• Highly adaptable—able to pivot quickly, stay calm under pressure, and thrive in a constantly evolving environment.
• Strong sense of judgment and ability to maintain strict confidentiality understands the visibility and expectation that comes with supporting executives at this level.
• Excellent communicator with strong interpersonal skills; able to build strong relationships across teams.
• Deep experience managing international travel and complex itineraries.
• Passionate about being an Executive Assistant as a long-term career path—not just in the role temporarily.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Manage a complex, fast‑moving calendar for an executive leader; proactively anticipate needs and resolve conflicts
• Coordinate internal and external meetings, including logistics , agendas, materials, and technology setup
• Plan and manage domestic and international travel with precision and attention to detail
• Process expenses and purchase orders accurately and on time
• Act as a key liaison between the executive and internal teams, customers, and external partners
• Prepare and refine presentations, meeting materials, and status updates
• Understand organizational priorities and ensure the right stakeholders are included at the right time
• Build agendas and gather materials for weekly staff meetings
• Support budget tracking, project coordination, and operational initiatives
• Identify opportunities to improve processes, communication, and information flow

Benefits

• Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy.
• Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock.
• Certain roles may also be eligible for participation in our equity programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees