Executive Assistant

Enbridge • North York, ON

7d • Onsite

About The Position

We are looking for a seasoned Executive Assistant who will provide confidential executive administrative support services to the VP, Unregulated Business & Quebec. The successful applicant should be a proactive problem solver with superb communication skills, and meticulous attention to detail. This is an outstanding opportunity to step in into a new and meaningful position! We offer opportunities for growth, a competitive benefits and pension plan, and generous time off.

Requirements

• Post-secondary graduate in related program and/or equivalent work experience required.
• Minimum 5 years of senior administrative experience.
• Excellent communication skills both verbal and written, proven work ethic, attention to detail, flexibility with outstanding follow-through and follow-up
• Ability to think one step ahead, set priorities, organize workload and thrive in a fast-paced environment
• Excellent judgment, exemplary interpersonal skills; respectful of proper corporate protocols and ability to deal with confidential material in a professional manner
• High level of initiative/self-direction, with the capability to perform well under pressure while working independently and in a team environment
• Sophisticated digital literacy, including MS Office Suite (Excel, Word, PowerPoint, Outlook, Oracle) and demonstrated ability to stay up-to-date with advancements in office applications.

Nice To Haves

• Demonstrated mathematical skills with a strong aptitude for numbers with a basic knowledge of basic accounting principles.
• Event Planning and Coordination experience.
• Fluency in French is a valuable asset for this role.

Responsibilities

• Manage complex calendars, scheduling meetings, coordinating across time zones, and proactively addressing conflicts.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries, with flexibility for last-minute changes.
• Prepare and process expense reports, ensuring compliance with company policies and timely submission.
• Plan and execute team events and offsite meetings, including venue selection, catering, and logistics. This also includes quarterly team all-hands and larger internal team meetings.
• Serve as a key contact for internal and external stakeholders, maintaining strong professional relationships and managing communications on behalf of the senior executive.
• Assist with special projects, data gathering, report preparation, and general administrative tasks to ensure meeting readiness.
• Co-ordinate with Public Affairs' for leadership external speaking engagements, making sure that is on track, materials are prepared for leaders, etc.
• Manage agenda for leadership meetings, sending out minutes of meetings and action items as well as follow up on action items as necessary.
• Manage internal communications to the team as needed.
• Handle email inboxes where desired by VP, draft correspondence, manage inquiries, and maintain an organized filing system.
• Accountable for maintaining positive relationships with internal and external Boards/groups to which the VP provides representation. This requires managing meeting schedules and travel coordination as well as public relations functions.

Benefits

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance and disability.
• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.
• Valuable retirement savings plans, including a savings plan with company stock as an investment option.
• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays.
• An Employee and Family Assistance Program.
• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree