Executive Assistant

Vertiv Group•Huntsville, AL

19h

About The Position

We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide comprehensive administrative support to our Engineering Product Line Leaders. Reporting directly to the Sr. Director of Engineering, you will be the organizational force that keeps our leadership team running smoothly. You will handle complex scheduling, coordinate intricate travel arrangements, and manage day-to-day administrative operations with high efficiency and strict confidentiality. Key Responsibilities Complex Calendar Management: Act as the gatekeeper for multiple Business Line Leaders' calendars. Strategically schedule internal and external meetings, resolve conflicts, and ensure their time is prioritized effectively. Travel Coordination: Plan and manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries. Provide proactive solutions for travel disruptions. Meeting & Event Support: Organize executive and team meetings, including booking rooms, arranging catering, setting up audio/visual equipment, drafting agendas, and taking actionable minutes. Communication Management: Screen and prioritize incoming emails, phone calls, and mail. Draft, review, and send communications on behalf of the leaders when necessary. Administrative Operations: Process expense reports, manage invoices, reconcile corporate credit cards, and maintain organized digital filing systems. Ad-Hoc Projects: Assist the Sr. Director of Engineering and Business Line Leaders with special projects, presentations, and reports as needed, anticipating requirements before they arise. Qualifications Experience: [3-5+] years of experience as an Executive Assistant, ideally supporting multiple business leaders or executives simultaneously. Tech Savvy: Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and Zoom. Organization: Exceptional time-management skills with the ability to juggle multiple competing priorities in a fast-paced environment without letting details slip. Communication: Stellar written and verbal communication skills. Professionalism: High level of discretion and judgment when handling sensitive and confidential information. Problem Solver: A proactive mindset with a knack for anticipating bottlenecks and finding solutions independently. The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities. OUR CORE PRINCIPALS : Safety. Integrity. Respect. Teamwork. Diversity & Inclusion. OUR STRATEGIC PRIORITIES Customer Focus Operational Excellence High-Performance Culture Innovation Financial Strength OUR BEHAVIORS Own It Act With Urgency Foster a Customer-First Mindset Think Big and Execute Lead by Example Drive Continuous Improvement Learn and Seek Out Development About Vertiv Vertiv is a $10.2 billion global critical infrastructure and data center technology company. We ensure customers’ vital applications run continuously by bringing together hardware, software, analytics and ongoing services. Our portfolio includes power, cooling and IT infrastructure solutions and services that extends from the cloud to the edge of the network. Headquartered in Columbus, Ohio, USA, Vertiv employs around 20,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more. Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity Employer Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [email protected]. #LI-RB1

Requirements

[3-5+] years of experience as an Executive Assistant, ideally supporting multiple business leaders or executives simultaneously.
Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and Zoom.
Exceptional time-management skills with the ability to juggle multiple competing priorities in a fast-paced environment without letting details slip.
Stellar written and verbal communication skills.
High level of discretion and judgment when handling sensitive and confidential information.
A proactive mindset with a knack for anticipating bottlenecks and finding solutions independently.

Responsibilities

Complex Calendar Management: Act as the gatekeeper for multiple Business Line Leaders' calendars. Strategically schedule internal and external meetings, resolve conflicts, and ensure their time is prioritized effectively.
Travel Coordination: Plan and manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries. Provide proactive solutions for travel disruptions.
Meeting & Event Support: Organize executive and team meetings, including booking rooms, arranging catering, setting up audio/visual equipment, drafting agendas, and taking actionable minutes.
Communication Management: Screen and prioritize incoming emails, phone calls, and mail. Draft, review, and send communications on behalf of the leaders when necessary.
Administrative Operations: Process expense reports, manage invoices, reconcile corporate credit cards, and maintain organized digital filing systems.
Ad-Hoc Projects: Assist the Sr. Director of Engineering and Business Line Leaders with special projects, presentations, and reports as needed, anticipating requirements before they arise.

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