Executive Assistant to Dean of Graduate Studies

California State University, Long Beach•Long Beach, CA

2d•$4,799 - $6,992•Onsite

About The Position

This position provides high-level administrative support to the Dean and the Office of Graduate Studies. The Executive Assistant will support the Office and the Dean of Graduate Studies, which means supporting during on and off-campus events during and after typical business hours will be expected. The role is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Requirements

Equivalent to a bachelor’s degree in a related field.
Knowledge of various Microsoft Products, including Microsoft Office, especially Excel.
Knowledge of website design and maintenance.
Thorough knowledge of grammar, punctuation, and spelling at a level appropriate to the position.
Working knowledge of budget policies and procedures.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each student and assist in achieving the university's commitment to a "vision of excellence."
Ability to negotiate and prioritize across multiple tasks.
Ability to communicate information clearly both orally and in writing.
Ability to establish and maintain cooperative and effective working relationships.
Ability to work independently.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Demonstrative commitment to serving diverse student populations with understanding of the unique needs of under-served and marginalized groups.
Must reside in the State of California upon date of hire.

Nice To Haves

Experience in PeopleSoft and SharePoint are highly preferred.
Equivalent to 3 years of administrative support experience.
Bachelor Degree strongly preferred.

Responsibilities

Administrates payment auditing, purchasing, procurements, invoices, and contracts.
Oversees the coordination of various, multiple events, including sending invitations, preparing agendas, scheduling rooms, and making catering arrangements.
Develops and maintains Graduate Studies websites and print publications under the supervision of the Communications Specialist.

Benefits

Up to 24 vacation days per year
14 paid holidays
12 sick days annually with unlimited accrual
A variety of medical, dental, and vision plans
Participation in the CalPERS defined benefit plan
Voluntary savings options such as 403(b), 401(k), and 457 plans
Tuition fee waiver programs for eligible employees
Dependent eligibility varies by employee group and bargaining unit
Confidential counseling and support services for employees and their families (Employee Assistance Program - EAP)
Wellness programs
Professional development opportunities
Insurance options including life, disability, and pet insurance