Executive Assistant - C-Suite

Cydcor • Agoura Hills, CA

6d • Hybrid

About The Position

The Executive Assistant provides high-level administrative support and project coordination to a senior executive. The role supports special projects and reports, calendar management and scheduling, meeting preparation and note-taking, document organization, travel logistics, and other administrative needs. This role involves performing a broad range of administrative and project coordination duties with limited supervision, handling confidential communications, managing the executive's calendar, preparing meeting logistics, composing correspondence, arranging travel, processing expense reports, and maintaining organized document storage. The position requires the highest level of discretion and confidentiality, the ability to handle a high volume of work with accuracy and flexibility, and to create a welcoming atmosphere with service responsiveness and professionalism. Interaction with team members at all levels is expected in a gracious and supportive manner. Travel is minimal, with occasional travel to field locations, company events, or meetings potentially required. Other duties as assigned and adherence to all applicable regulations, policies, and procedures are expected.

Requirements

• At least 4 years of relevant administrative experience, including direct support to a senior executive and experience supporting a C-level executive.
• Associate degree or higher.
• Experience working with highly confidential information and materials.
• Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong calendar-management skills using Outlook and the ability to manage a complex, changing executive schedule.
• Professional communication skills when working with team members, clients, field members, board members, and investors.
• Experience coordinating executive travel and meetings with a high level of detail.
• Eligible to work in the United States.
• Available to work overtime as needed.

Nice To Haves

• Bachelor's degree.
• Experience interfacing with a board of directors, corporate officers, or other senior stakeholders.

Responsibilities

• Perform a broad range of administrative and project coordination duties with limited supervision.
• Provide day-to-day administrative support to the executive, including confidential communications in meetings, email, and telephone calls.
• Manage and coordinate the executive's calendar using Outlook, proactively identifying potential conflicts and determining appropriate alternatives.
• Prepare logistics and materials for meetings, teleconferences, visitors, and consultants; take and organize meeting notes as needed.
• Compose correspondence; research and compile materials and reports; and prepare word-processing documents, spreadsheets, and presentations.
• Arrange travel and detailed itineraries for the executive and other executives as needed.
• Prepare and process expense reports for the executive.
• Maintain organized document storage and retrieval practices.
• Use the highest level of discretion and confidentiality in a professional manner.
• Handle a high volume of work with accuracy while remaining flexible and efficient as priorities change.
• Create a welcoming atmosphere and demonstrate service responsiveness and professionalism throughout the organization.
• Interact with team members at all levels of the organization in a gracious and supportive manner.
• Complete other duties as assigned based on departmental needs.
• Conform with all applicable regulations, policies, work procedures, instructions, and safety rules, and maintain regular, reliable, punctual, and predictable attendance.

Benefits

• Competitive base compensation of $80,000-$100,000 per year, with bonus potential.
• Medical, Dental, and Vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• High ownership and visibility - your work will directly support senior leadership and help move key priorities forward.
• A culture that values initiative, adaptability, collaboration, growth, and impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree