Executive Assistant - C-Suite

Jefferson Healthcare • Port Townsend, WA

2d • $53,443 - $80,164 • Onsite

About The Position

Jefferson Healthcare is seeking an expert Executive Assistant to join their team supporting the C-Suite of the organization. This is a complex, high-volume, and fast-paced environment where Executive Assistants play a crucial role. The position will support some of the organization's executives, and the ideal candidate is able to start quickly, excels in efficiency, and is adept at problem-solving. Key attributes include strong attention to detail, excellent communication skills, and ideally, experience supporting executive-level administrators. A strong knowledge of the Microsoft Office suite and the ability to multi-task are also essential.

Requirements

• High School degree or GED equivalency
• Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives.
• Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required.
• Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required.
• Maintains absolute confidentiality of all sensitive, patient and employee information.

Nice To Haves

• associate's degree preferred
• Healthcare/medical office experience preferred.
• Project management assistance experience preferred.

Responsibilities

• Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned.
• Coordinates and manages flow of policies, procedures, correspondence, and files.
• Collects data and develops graphical displays.
• Maintains current databases; performs audits and studies as requested.
• Supports initiatives, committees, teams, and programs as directed.
• May assist with preparing presentations and coordinating events.
• Maintains absolute confidentiality of all sensitive, patient and employee information.
• Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned.

Benefits

• Competitive salary
• Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families.
• Work that makes a difference in the community through healthcare
• Opportunities for career development
• A team that works hard, has fun, and supports one another

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED