Executive Assistant

NVIDIA•Us, CA

35d•Onsite

About The Position

Are you a person who thrives in a dynamic organization where you can fully utilize your skills and experience? NVIDIA is the world leader in Visual Computing. We are passionate about four markets: Gaming, Automotive, Enterprise Graphics and HPC/Cloud Datacenters; in addition to our traditional OEM business. We are well-positioned as the ‘AI Computing Company’, and our GPUs are the brains powering modern Deep Learning software frameworks, accelerated analytics, big data, modern data centers, smart cities, and driving autonomous vehicles. We are hiring a highly experienced Executive Assistant to serve as a trusted partner to Operations leadership. This role requires sound judgment, operational rigor, and the ability to navigate complexity with precision in a fast-moving environment. This position requires you to be onsite 5 days a week at our Headquarters in Santa Clara, CA. What you’ll be doing: You will support three Operations Vice Presidents leading high-impact initiatives. As part of a collaborative EA team, you will optimize executive operations, align priorities to business objectives, and ensure seamless execution across the organization.

Requirements

BA degree or equivalent experience
10+ years of Executive Assistant experience supporting C-level or senior executives in complex fast-paced organizations.
Strong organizational, project management, and decision-making skills, with the ability to effectively manage multiple priorities.
Proven experience operating effectively within a global organization while handling highly sensitive information with discretion.
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams or Slack.
Strong written and verbal communication skills, executive presence, and the ability to build trusted working relationships across all levels.
Self-motivated, proactive, creative, flexible, and use good judgment to accomplish tasks on schedule with minimal direction.
Demonstrates ownership, resilience, and a high standard of excellence while operating with minimal direction in a fast-paced environment.

Nice To Haves

Balance priorities with sound judgment and discretion.
Manage competing requests with attention to detail, thoughtful follow-up, and strong confidentiality.
Be business curious and connect the dots. Understand how the business operates, recognize dependencies across teams, and align executive time to what matters most.
Context switch with ease. Move fluidly between strategic planning, meeting execution, and real-time problem solving without losing momentum.
Lead with integrity and a bias for action. Build trust through reliability, teamwork, and a proactive approach to solving challenges.

Responsibilities

Serve as a trusted partner to three Vice Presidents, proactively managing priorities and optimizing their time to ensure seamless execution throughout the day.
Maintain efficient and productive calendars – optimize the operating calendar in a way that enables effective execution and alignment
Serve as the primary liaison between executives and internal partners, external suppliers, contract manufacturers, and vendors, ensuring clear communication and seamless coordination.
Lead the orchestration of meetings including leadership staff, business reviews, all-employee and team meetings, including agenda development, materials consolidation, speaker sequencing, and alignment to executive priorities.
Lead end-to-end planning and execution of team events and celebrations including logistics and catering, ensuring alignment with corporate policies, budget allocations, and a high-quality employee experience.
Create executive-level Excel charts and PowerPoint presentations, including town hall materials, with modern, visually compelling slide design.
Manage complex domestic and international business travel requirements, including coordination of travel documentation such as visas and passport renewals; provide required forms, oversee submission processes, and track approvals to ensure seamless international travel while understanding travel guidelines
Lead all aspects of space plans and facilities requirements for the team (includes floor re-shuffles, new hire setups, etc.)
Act as an early adopter of enterprise-approved AI technologies, thoughtfully integrating tools into daily operations to streamline processes and elevate productivity.