Executive Assistant

CATAWBA INDIAN NATION•Kings Mountain, NC

1d•$17 - $22•Onsite

About The Position

The Executive Assistant position provides high-level administrative, organizational, and operational support to the Catawba Nation Gaming Commission, Commissioners, and Executive Director. This position plays a critical role in supporting regulatory oversight of tribal gaming operations by ensuring effective communication, accurate recordkeeping, and efficient workflow within the Commission. The Executive Assistant maintains strict confidentiality, adheres to tribal, federal, and state gaming regulations, and represents the Commission with professionalism and cultural respect.

Requirements

3+ years of executive level administrative experience, preferably in a regulatory, governmental, or tribal organization.
High School diploma required.
Must be able to obtain and maintain a valid gaming license as required by the Catawba Nation Gaming Commission
Current Driver’s License
Strong knowledge of administrative procedures, office software, and document management.
Exceptional organizational, writing, proofreading, and verbal communication skills.
Availity to interpret and maintain compliance with policies, regulations, and confidentiality requirements.
Produces accurate, thorough work in a regulatory environment.
Demonstrates respect for tribal sovereignty, culture, and values.
Maintains the highest level of discretion with sensitive information.
Management multiple assignments under deadlines.
Clear, respectful, and effective communication.

Nice To Haves

Associate’s degree in business administration, Office Management, Public Administration, or related field preferred.

Responsibilities

Provide direct administrative support to the Executive Director and Commissioners, including calendar management, scheduling, correspondence, and travel arrangements.
Prepare, edit, and proofread documents, reports, memos, and presentations.
Manage incoming communications and route items appropriately.
Coordinate Commission meetings, hearings, workshops, and regulatory briefings.
Maintain accurate and secure records in accordance with tribal Gaming Commission policies, Tribal law, federal regulations, and retention schedules.
Assist with preparing and submitting regulatory submissions.
Ensure confidential materials and sensitive information are handled and stored properly.
Prepare agendas, compile meeting materials, and distribute packets for Commission meetings.
Take and transcribe minutes, ensuring accuracy and timely dissemination.
Track action items, deadlines, and follow-up activities required by the Executive Committee, Commission, or Executive Director.
Serve as a point of contract for tribal members, Executive Committee, and Commissioners.
Uphold tribal values and professionalism in all interactions.