Executive Assistant

OEC Group • Cerritos, CA

8d • $28 - $35

About The Position

As an Executive Assistant, you will perform various day-to-day administrative tasks and support projects for the Executive Vice President within our corresponding region. This role will also collaborate with local Administrative and Executive staff to support individual- and company-wide initiatives.

Requirements

• Previous work experience in the freight forwarding/Logistics industry and/or Bilingual in English and Mandarin is required.
• Strong command of Microsoft Office 365 (Word, Excel, PowerPoint, etc.) is required.
• Ability to work in a fast-paced office environment while handling various requests and concurrent tasks.
• Ability to demonstrate thorough follow-up abilities on all assignments.
• Ability to display discretion with confidential information.
• Ability to successfully communicate with all levels of management.
• Possess a positive attitude and a willingness to learn.

Nice To Haves

• Project management experience is highly preferred.
• Experience preparing reports (i.e. sales trend, organizational planning, daily report, etc.).

Responsibilities

• Manage Executive staff’s Outlook calendars and independently schedule appointments.
• Coordinate travel plans, create itineraries, and arrange transportation for Executive staff.
• Compile documents for travel-related business meetings and coordinate lodging arrangements.
• Attend meetings with Executives and prepare meeting minutes.
• Manage Executive customer accounts and provide sales quotes.
• Gather data from multiple sources and prepare daily/monthly/quarterly/yearly reports.
• Prepare reports and internal/external PowerPoint presentations.
• Organize and prepare monthly expense reports.
• Support front office Administration when needed.
• Other duties as assigned.

Benefits

• competitive salary
• full benefits package
• Paid Time Off
• opportunities for professional growth
• 10-days PTO (Paid Time Off)
• Employee Appreciation Days
• Paid Holidays
• Sick/Flex time.
• Full Health Insurance coverage including medical, dental, vision, term life, and accident insurance.
• 401K retirement plan with 3% company match.
• Discounted pet insurance - woof! woof! meow!
• Annual performance bonus and mid-year reviews for salary increases.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree