Executive Assistant

Bicara Therapeutics•Boston, MA

19h•Hybrid

About The Position

Bicara Therapeutics is seeking an Executive Assistant who will provide strategic and comprehensive support to our Chief Commercial Officer and Chief People Officer. Reporting to the Chief Commercial Officer, the ideal candidate will have proven experience in a fast-paced growth environment and be adept at managing a wide range of administrative and executive support tasks. They will build relationships with key stakeholders, exercise unparalleled judgment and excel at cross-functional collaboration in addition to working independently. They should be a solutions-oriented team player who is well-organized, detail-oriented, proactive and enjoys the challenges associated with supporting teams in a fast-paced environment. The ideal candidate is self-directed, an excellent communicator and can successfully balance multiple priorities with some level of ambiguity. This role is based in our Boston office and follows a hybrid schedule, with three in-office days each week.

Requirements

5+ years of administrative experience providing support to executives; ideally at the "C-Suite" level.
Experience in Commercial and/or HR preferred.
Ability to independently perform administrative duties with speed and accuracy.
Exceptional organizational skills, with keen attention to detail and a strong ability to execute.
Demonstrated ability to handle sensitive and confidential information and situations with care and confidence.
Ability to work across various roles and teams in a dynamic, demanding, and fast-paced environment while remaining flexible, proactive, resourceful, and efficient.
Excellent interpersonal and relationship-building skills; outstanding verbal and written communication skills.
Strong work ethic and ability to manage multiple priorities.
Proficient in MS Office.
High level of commitment, availability for after hours (minimal).

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage the Chief Commercial Officer’s and Chief People Officer’s respective calendars, meetings and schedules, proactively resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management.
Partner closely with the Commercial Leadership Team to stay connected to key priorities, track decisions and action items, coordinate follow-through across stakeholders, and help drive execution of critical initiatives.
Research, coordinate and secure domestic and international travel arrangements while managing receipts for reimbursement.
Serve as a member of the Administrative team, actively participating in and contributing to team meetings by suggesting agenda topics, leading or engaging in discussion topics, and collaborating with peers for coverage.
Demonstrate sound decision-making to efficiently manage calendar activities in a manner that maximizes executives’ time, anticipates their needs and allows sufficient time for proper meeting preparation and debrief.
Assist with new hire onboarding and team expansion that will include Boston based employees, in addition to field/remote employees.
Act as a trusted advisor with a high degree of tact, diplomacy, judgment, and discretion at all employee levels, while handling sensitive information with confidentiality and the utmost integrity.
Execute end-to-end logistics for functional onsite and offsite meetings.
Coordinate the execution, tracking, and electronic filing of confidentiality agreements, ensuring compliance requirements are met for external stakeholders and meeting attendees.
Assist with special projects, perform required research and maintain records, as required.