Executive Assistant

Clark Pacific • West Sacramento, CA

5d

About The Position

The Executive Assistant provides high-level administrative support to company
executives in addition to ensuring the main office runs in a highly efficient
manner. This role requires exceptional attention to detail and problem-solving
skills that will be used on a regular basis to anticipate both issues and their
solutions before they escalate. The Executive
Assistant will be adept at managing multiple tasks and possess the ability to
independently prioritize their workload daily.

Requirements

• 5+ years of experience in a similar role
• Exceptional communication skills, both written and verbal, as well as effective listening and engagement with all levels of the organization.
• Exhibit leadership courage and appropriate risk taking when making independent decisions.
• Excellent organization skills to drive topics with multiple stakeholders/interests.
• Ability to learn and adapt quickly by watching others, listening, and practicing new tasks, programs, or tools.
• Problem solving skills that aim to remedy and prevent reoccurrence.

Nice To Haves

• Experience in construction/manufacturing preferred
• Bachelor’s degree, preferred

Responsibilities

• Provide full and complex calendar management for mid- and high-level business leaders assigned.
• Research, book, and monitor travel and accommodations for business leaders assigned.
• Proactively look ahead for leaders assigned to anticipate and resolve conflicts before they mature.
• Manage team and company events within from start to finish within approved budget.
• May assist with auxiliary business needs as requested, which may include but is not limited to scheduling and attending recurring meetings with Clark Collective business leaders, providing financial reporting to managers, scheduling events, and other related tasks as assigned.
• Timely and accurate completion of expense reports for assigned leaders and self.
• Carry out clerical functions in support of and under the direction of executive-level staff and/or supervisor.
• Sustain office functionality by working with Facilities Management to provide oversight of building maintenance, office vendor management and multiple levels of logistical support as needed.
• Other duties as assigned.

Benefits

• Health, Dental, and Vision Insurance, including Kaiser and VSP options (subject to a waiting period)
• Medical FSA
• Dependent Care FSA
• Employer-paid life insurance
• Voluntary ancillary benefits which include Critical Illness, Accident Insurance, and Whole Life Insurance
• 401k savings with company match: 100 percent of the first 3 percent, then 50 percent of the next 2 percent

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees