Executive Assistant - New Albany, OH
Military Spouse Corporate Career Network•New Albany, OH
•Onsite
About The Position
The Executive Assistant provides high-level administrative and operational support to multiple executives, ensuring efficient management of schedules, communications, projects, and departmental activities. This role serves as a key point of coordination between executives, internal stakeholders, and external partners while maintaining the highest level of professionalism, confidentiality, and organizational effectiveness.
Requirements
- Bachelor’s degree required.
- Minimum 5-7 years of executive administrative support experience.
- Experience supporting multiple senior-level executives simultaneously.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to handle confidential and sensitive information with discretion.
- Demonstrated professionalism, sound judgment, and initiative.
- Ability to work independently with minimal supervision.
- Ability to work overtime as needed.
Nice To Haves
- Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.
- Experience using Concur preferred
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Strong problem-solving and decision-making skills.
Responsibilities
- Manage complex calendars for multiple executives, including scheduling meetings, appointments
- Coordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.
- Prepare meeting agendas, presentations, reports, and supporting materials.
- Draft, edit, and distribute professional communications on behalf of executives.
- Track and follow up on action items, deadlines, and key deliverables.
- Assist with day-to-day business-related activities for site(s).
- Coordinate staff meetings, and special events.
- Prepare meeting materials, presentations, minutes, and follow-up summaries.
- Arrange conference rooms, catering and logistics as needed.
- Support all departmental and company meetings
- Coordinate domestic and international travel arrangements.
- Develop travel itineraries and ensure all necessary reservations are secured.
- Prepare and reconcile expense reports in accordance with company policies.
- Perform any other tasks/duties as assigned by management.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
