Executive Assistant
pmtbox•Orem, UT
•Onsite
About The Position
This role is responsible for managing and optimizing the CEO's calendar, schedule, and day-to-day flow. The Executive Assistant will also act as an office manager, handling all related details. They will partner with leadership to drive culture initiatives and reinforce company values. Project management, maintaining communication, and handling occasional personal tasks to support CEO and founder productivity are key aspects of this role. The ideal candidate will anticipate needs, remove friction, and create structure to ensure the business runs smoothly.
Requirements
- 3–7+ years supporting senior executives in fast-paced environments
- Demonstrated excellence in scheduling, coordination, and project management
- Strong writing, communication, and organizational skills
- Speed, accuracy, and attention to detail
- High perception, strong judgment, and the ability to read between the lines
- Ability to handle sensitive information with total discretion
- A proactive, ownership-driven approach — you see what needs to be done and do it
- A calm, steady presence in a high-expectation environment
Nice To Haves
- Integrates into the CEO’s rhythm seamlessly
- Manages complexity with calm, speed, and clarity
- Treats every thread like it matters and closes loops without being asked
- Holds exceptionally high standards of professionalism, confidentiality, and judgment
- Helps shape and uphold a high-ownership culture across the company
- Operates with founder-level ownership and takes pride in helping a growing company run well
- Communicates crisply, solves problems before they appear, and keeps things moving
Responsibilities
- Manage and optimize our CEO’s calendar, schedule, and day-to-day flow
- Handle all office manager related details big and small
- Partner with leadership to drive culture initiatives and help reinforce company values across the team
- Manage projects and internal workstreams with precision and urgency
- Keep communication loops tight and ensure the right things are moving at the right time
- Handle occasional light personal tasks that support the CEO’s and founders’ productivity
- Anticipate needs, remove friction, and create structure that helps the business run smoothly
Benefits
- Compensation in line with experience
- Enterprise-level medical, dental, and vision coverage
- Safe harbor 401(k) with 100% match up to 6%
- In-office snacks and drinks
- Weekly Friday team lunch with leadership and the rest of the company
- High-trust, high-ownership environment
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
