Executive Assistant (HS)

The Ohio State University

4d

About The Position

Provides administrative support to members of the Department of Nursing and Patient Education and the Department of Nursing Quality and Translational Research. Supports the Director of Nursing Education and the Administrator, Nursing Quality and Translational Research, and serves as a liaison between the two departments and internal departments and external contacts.

The role schedules meetings and special events; prepares technical and confidential materials; creates organizational charts, presentations, and educational materials using Microsoft Office; provides phone support; screens calls and visitors; manages appointments and travel schedules; maintains educational materials; assists with distributing employee information; and records and distributes minutes and related materials for assigned committee meetings.

Requirements

• Six months (600 hours of training) experience using computers to generate materials ranging from basic to complex.
• Six months (600 hours of coursework) experience in office practices and procedures.
• Six months (600 hours of coursework) experience in customer service.
• Minimum education per Classified Civil Service Specifications, or an equivalent combination of education and experience.

Nice To Haves

• Some positions require one year of related medical secretarial experience, or completion of an associate's degree program with three courses in medical terminology plus three months (300 hours of training) using word-processing equipment.
• Some positions require six months (600 hours of coursework) of supervisory experience consistent with the position description.

Responsibilities

• Schedule meetings and special event functions.
• Compose and type technical and/or confidential materials.
• Develop organizational charts, presentations, and educational materials using Microsoft Office software.
• Provide phone support to administrative areas.
• Screen calls and visitors to the administrative area.
• Manage appointments and travel schedules.
• Update and maintain educational materials.
• Assist with distribution of employee information.
• Take minutes for assigned committees and ensure associated minutes and materials are distributed to members before and after meetings.
• Act as a liaison between the two departments, other internal departments, and external contacts.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed