Executive Assistant - Government & Public Affairs

Nike•Beaverton, OR

About The Position

NIKE, Inc. is seeking an Executive Assistant to support the VP, Government & Public Affairs and Public Policy Officer. This role is a key administrative partner to the VP, managing administrative processes for a high-performing team with significant internal and external stakeholders. The position involves handling confidential information in a fast-paced environment, anticipating the VP's needs, and acting as a trusted thought partner. The Government & Public Affairs (GPA) team is responsible for global public policy to support business priorities, engaging with government officials, external stakeholders, and community groups at state, local, and international levels.

Requirements

Strong written and verbal communication skills.
Ability to work and communicate effectively with a variety of personalities, including senior-level executives.
Proven ability to work in a fast-paced, results-oriented, team environment often with high levels of ambiguity and independence.
Exceptionally strong organizational skills.
Excellent judgment, including the ability to prioritize and appropriately handle highly confidential and highly sensitive information.
Ability to take initiative, follow through on requests until completion and appropriate follow-up, and demonstrate operational excellence.
Minimum of 5 years (preferably 7 years) of progressively responsible experience in an administrative support capacity at the executive level.
Exceptional communication skills, compelling storytelling acumen, poise and presentation expertise as well as strong reading, writing and math skills.
A keen relationship-builder with discernment for navigating sensitive issues and appreciating cultural differences.
Strong project management skills with demonstrated ability to take projects from concept to successful completion.
Unique combination of analytical ability, creativity, work ethic and sense of humor.
Ability to create high-quality and visually compelling presentations.
Advanced working knowledge of personal computers, including MS Outlook, PowerPoint, Keynote, Word, Excel, and Co-Pilot/AI.
Interpersonal skills that enable you to work effectively and diplomatically with a variety of personalities, stakeholders, and public officials.

Nice To Haves

Bachelor’s degree in business or related field. Will accept any suitable combination of education, experience and training.
A calming force in high stress situations who takes initiative and seeks connection to solve problems and answer questions; strong sense of resiliency.
Proficiency using required software as well as internal Nike systems.
Willingness to work flexible hours is preferred.
Desire to have fun and make a difference with the best team and best brand in the world.
Previous experience handling sensitive and highly confidential material is preferred.
Previous Nike work experience is strongly preferred.

Responsibilities

Manage strategic calendar management, including scheduling meetings across time zones and cultures.
Coordinate complex travel itineraries, including domestic and international business travel, preparing detailed itineraries, and gathering necessary documents.
Process Visa applications, passport renewals, and other required documents.
Produce and/or edit high-quality PowerPoint or Keynote presentations, emails, and Word document memos.
Draft and edit communications, manage distribution lists and Slack channels, and involve appropriate stakeholders.
Own weekly Leadership Meetings by providing an agenda and taking and distributing meeting notes.
Track, submit, and pre-review expense reports for policy compliance and accuracy.
Process invoices and manage vendor relationships.
Plan and coordinate team meetings and events of varying sizes and complexity, including venue selection, catering, expense tracking, agenda creation, material preparation, A/V resource planning, and coordinating communications.
Act as a confidential sounding board, confidant, and conduit to keep the executive well-informed and facilitate decision-making.
Coach and guide 5 global Sr. Administrative Assistants, leading administrative staff meetings, sharing information, monitoring workload, and supporting development.
Support broader team events, projects, activations, or other deliverables as needed.
Handle highly confidential and sensitive information/materials.
Represent the VP, the function, and the company internally and externally.
Manage the GPA budget.