Executive Assistant & Government Affairs Coordinator

Cape Canaveral•Cape Canaveral, FL

4d•Onsite

About The Position

Under the direction of the City Manager, the Executive Assistant & Government Affairs Coordinator provides high-level administrative, legislative, and intergovernmental support. The position manages confidential information, coordinates executive workflows, supports City Council legislative processes, and serves as a liaison with county, state, federal, and regional partners, including aerospace and Space Coast stakeholders. Work requires independent judgment, professionalism, and knowledge of municipal operations and Florida law.

Requirements

Associate’s degree in Public Administration, Business, Political Science, or related field; Bachelor’s preferred.
Three to five years of administrative experience, preferably in government.
Experience supporting executives or elected officials preferred.
Equivalent combinations of education and experience may be considered.
Must possess and maintain a valid Florida Driver’s License with an acceptable driving record.
Ability to operate standard office equipment, including computers, telephones, scanners, and multi-function devices.
Ability to communicate clearly and professionally, both verbally and in writing, with elected officials, staff, governmental agencies, and members of the public.
Ability to communicate effectively in person, virtually, and by telephone.
Ability to read, prepare, review, and maintain reports, legislative documents, correspondence, agendas, and records using proper grammar, formatting, and professional standards.
Ability to exercise sound judgment, discretion, diplomacy, and confidentiality while managing multiple priorities and sensitive information in a fast-paced environment.
Ability to perform basic calculations and interpret financial or budgetary data for invoice tracking, budgeting support, and administrative operations.
Ability to establish and maintain effective working relationships with elected officials, executive leadership, staff, governmental representatives, consultants, and the public while maintaining professionalism in high-pressure situations.
Proficiency in Microsoft Office Suite, electronic records systems, agenda-management software, ERP systems, and virtual meeting platforms.
Ability to quickly learn new municipal technology systems.
Knowledge of municipal government operations, legislative procedures, intergovernmental relations, and public administration practices.
Knowledge of Florida Public Records Law, Sunshine Law, ethics requirements, and open-meetings requirements.
Proficiency in Microsoft Office Suite, agenda-management systems, electronic records systems, virtual meeting platforms, and standard administrative software applications.

Nice To Haves

Bachelor’s preferred.
Experience supporting executives or elected officials preferred.

Responsibilities

Provides executive-level scheduling, correspondence, workflow coordination, and follow-up.
Prepares and distributes reports, presentations, and official communications.
Coordinates meetings, workshops, briefings, and travel logistics.
Maintains confidential records and tracks City Manager assignments.
Supports budget preparation, invoice processing, and administrative expenditures.
Assists during emergency operations and storm events.
Supports executive presentations, strategic initiatives, and special projects.
Assists the Clerk’s office with City Council agenda preparation using electronic records and agenda-management systems.
Drafts and edits ordinances, resolutions, proclamations, and legislative documents.
Conducts policy research and prepares briefing materials.
Attends Council meetings and workshops as required.
Monitors state and federal legislation affecting municipalities.
Coordinates with the Florida League of Cities, lobbyists, and government agencies.
Supports development and communication of legislative priorities.
Facilitates communication with county, state, and federal officials.
Assists with grant tracking, appropriations, and intergovernmental funding efforts.
Responds to inquiries and service requests; coordinates departmental follow-up.
Maintains tracking systems for constituent issues and administrative projects.
Assists with public communications, outreach materials, and community events.
Assists with Public Records requests, retention schedules, and compliance with Florida Public Records Law and Sunshine Law requirements.
Maintains legislative and administrative records using electronic systems.
Upholds organizational values and performs related duties as assigned.