Executive Assistant

Cadent•New York, NY

1d•$80,000 - $110,000

About The Position

Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. To learn more, please visit Cadent.com. We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.

Requirements

5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment
Strong organizational and time management skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and adapt quickly to changing needs
High level of discretion and professionalism when handling confidential information
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)
Experience with calendar management across multiple stakeholders and time zones
Must be legally authorized to work in the United States without employer sponsorship now or in the future.

Nice To Haves

Experience supporting C-level executives
Experience in media, advertising, or technology environments
Familiarity with expense management and travel platforms (e.g., Concur)
Strong problem-solving skills and a proactive, solutions-oriented mindset

Responsibilities

Manage complex calendars, including scheduling internal and external meetings across multiple time zones
Prioritize and coordinate competing requests, ensuring alignment with business priorities
Prepare agendas, materials, and briefing documents for meetings
Track action items and follow-ups to ensure timely completion
Serve as a primary point of contact between executives and internal/external stakeholders
Draft, review, and manage communications on behalf of executives
Coordinate cross-functional meetings and ensure alignment across teams
Maintain a high level of professionalism and confidentiality in all interactions
Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences
Manage expense reporting and reconciliation in a timely manner
Coordinate logistics for offsites, team events, and executive meetings
Proactively create packages to prepare executives for travel prior to their departure
Support special projects, presentations, and reporting as needed
Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways
Identify opportunities to improve processes and increase efficiency
Partner with other administrative staff to ensure coverage and continuity
Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.