Executive Assistant

Scientific Games•Alpharetta, GA

53d

About The Position

Scientific Games is the global leader in lottery games, sports betting and technology, and the partner of choice for government lotteries. From cutting-edge backend systems to exciting entertainment experiences and trailblazing retail and digital solutions, we elevate play every day. We push game designs to the next level and are pioneers in data analytics and iLottery. Built on a foundation of trusted partnerships, Scientific Games combines relentless innovation, legendary performance, and unwavering security to responsibly propel the global lottery industry ever forward.

Requirements

High school diploma, GED, or equivalent
Four or more years of administrative management experience
Excellent written skills
One or more years customer service experience
Excellent verbal communication skills
Basic knowledge of Microsoft Office applications including Excel, Power Point, Outlook, Word
Familiarity with phones, computers, faxes, copiers, etc.

Nice To Haves

Leverage superior administrative, organizational, and communication skills!
Interact professionally with a wide range of personality types at all levels of the organization.
Achieve results in a multitasking environment.
Develop and manage process workflows.
Handle and protect confidential information.
Create professional presentations.
Critically analyze information and provide detailed recommendations.

Responsibilities

Plan and organize all administrative activities of the department, administrative, office, fleet, safety and division to help keep the business running most efficiently.
Maintain and communicate new processes to the entire Service Management team.
Serve as a strategic partner with fleet responsibilities to promote and raise awareness on safety, maximizing fuel efficiency and lowering operational costs by reviewing the fleet data analytics on a monthly basis and recommending cost-saving measures.
Liaise between employees and HR to provide documentation of payroll concerns for employees of the GSC.
Edit and manage payroll for the Service Management, including the GSC.
Create, reconcile and forecast the GSC budget and assist with the Service Management overall budgets and forecasting.
Coordinate and lead quarterly meetings, teambuilding activities and ongoing Customer Service recognition activities.
Manage the incentive programs for GSC.
Assist with any GSC audits that are conducted within the scope of that department.
Process vendors through SGI Compliance process.
Track and process invoices, POs, SRFs, PERs.
Create and maintain attendance points system for GSC.
Provide quality assurance and tracking to managers regarding field visits and ride-alongs.
Assist corporate HR department to ensure policies and processes are followed.
Maintain and communicate all Policies and Procedures as indicated by Corporate HR.
Assist with the onboarding of all contractors and employees within the Service Management Team, including the GSC.
Manage the corporate card expenditure for senior leadership.
Manage vendor contracts, legal documents and invoices to ensure the vendor meets company compliance requirements.
Perform departmental new hire orientation for the GSC staff.
Collaborate with the annual budget process, understand variance, and recommend corrective action.
Coordinate and schedule site meetings and conference calls.
Assist in making travel arrangements for senior leadership.
Other duties as assigned.