Executive Assistant
Chubb•New York, NY
•$100,000 - $125,000•Hybrid
About The Position
The Executive Assistant provides high-level administrative and operational support to the Global Transformation Officer and the Global Head of Transformation Enablement. This role requires exceptional organizational skills, discretion, judgment, and the ability to manage complex priorities in a fast-paced global environment. The Executive Assistant serves as a trusted partner, helping to coordinate schedules, manage communications, support meetings and events, and ensure smooth execution of day-to-day activities and transformation initiatives.
Requirements
- Exceptional organizational skills
- Discretion
- Judgment
- Ability to manage complex priorities in a fast-paced global environment
- Flexibility outside of standard business hours—particularly for early morning or evening communications across international time zones—is required.
Responsibilities
- Provide proactive administrative support to both leaders, including calendar management, meeting coordination, travel arrangements, expense processing, and correspondence.
- Manage complex and frequently changing calendars, resolve scheduling conflicts, and prioritize meetings based on business needs and leadership direction.
- Prepare agendas, organize materials, coordinate logistics, capture action items, and follow up on deliverables for meetings and leadership forums.
- Draft, edit, and proofread emails, presentations, and other communications on behalf of the leaders as needed.
- Liaise with internal and external stakeholders across regions and functions to support effective communication and timely follow-through.
- Assist with coordination of transformation-related activities, including planning sessions, status updates, documentation, and tracking key actions.
- Handle sensitive and confidential information with discretion and professionalism.
- Identify opportunities to improve administrative processes, streamline workflows, and increase efficiency.
- Support leadership meetings, offsites, workshops, and special events, including venue coordination, materials, and logistics.
- Maintain organized records, manage shared files, and support general office and administrative needs as required.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
