Executive Assistant

LeoLabs, Inc.•Chantilly, VA

2d•Remote

About The Position

At LeoLabs, we’re building the living map of activity in space. Through our proprietary global radar network and AI-enabled analytics platform, we collect millions of measurements daily on more than 25,000 objects in low Earth orbit (LEO). Our radar-powered intelligence protects billions in assets, monitors adversarial behavior, and ensures safe operations for commercial and government missions. We’re not just building technology, we are redefining global security, safety, and transparency in space. As orbital activity accelerates and threats grow more complex, LeoLabs is a trusted partner for Space Domain Awareness, Space Traffic Management, and Satellite Operations for top-tier space operators and allied defense organizations. If you're looking to work on mission-critical challenges at the forefront of aerospace, national security, and AI, your impact starts here. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief of Corporate Affairs in a fast-paced, scaling environment. This role acts as a strategic administrative partner, ensuring seamless coordination of executive priorities while supporting cross-functional initiatives. The position may interface with senior leaders, U.S. government stakeholders, industry partners, and media contacts, requiring exceptional discretion, professionalism, and sound judgment in high-visibility settings.

Requirements

4+ years supporting senior executives in dynamic, high-accountability environments
Expertise in complex calendar management and multi-party scheduling
Experience coordinating domestic and international travel
High proficiency in Microsoft Office and Google Workspace
Strong organizational skills, attention to detail, and written and verbal communication
Ability to operate proactively, manage competing priorities, and maintain discretion

Nice To Haves

Experience working with government stakeholders, media representatives, or highly regulated industries preferred

Responsibilities

Manage complex and sensitive calendars, prioritizing executive time in alignment with strategic objectives and external commitments
Prepare, review, and refine briefing materials, correspondence, talking points, reports, and presentations
Track key initiatives, action items, and cross-functional deliverables
Coordinate domestic and international travel, including secure, high-profile itineraries
Manage travel, logistics, and preparation for customer-facing activities, client meetings, and conferences
Support preparation for board meetings, government engagements, media interactions, and executive conferences
Organize executive participation in events, including vendor coordination, on-site support, and ensuring professional and accurate materials
Coordinate candidate interviews with hiring teams, and internal training or leadership development sessions
Assist with recruiting communications, interview documentation, and scheduling alignment between hiring managers and recruiting teams
Provide scheduling and travel coordination support for the Go-to-Market leaders, including sales, partnerships, and customer success teams
Assist with logistics for customer meetings, industry events, and conferences aligned to revenue-generating activities
Ensure alignment and efficiency across Executive, GTM, and external stakeholder calendars
Handle sensitive information with the highest level of discretion
Maintain professionalism and discretion while handling sensitive information in high-visibility environments