Executive Assistant to the EVP, Global Partnerships, IMG

dba IMG Media•New York, NY

5d•Onsite

About The Position

The Executive Assistant will support the EVP, Global Partnerships, IMG. This role is key to providing critical support in managing a complex calendar, phones, arranging meetings on-site, externally, and via Teams. We’re looking for someone who has administrative support expertise, thrives in a fast paced environment, is meticulous, organized, professional, and has a passion for the sports business.

Requirements

1+ years work experience in a related support / administrative role
Highly detailed, organized, proactive and proficient with systems and calendar management
Has a passion for and knowledge of the sports business
Highly proficient in Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint).
Must be able to handle confidential information with discretion
Must have the ability to manage and process invoices, and other common corporate processes
Thrives in a fast-paced environment
Able to anticipate items that need attention, and prioritize. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last-minute changes effectively.
Ability to multi-task, manage time effectively and prioritize
Excellent communication skills - There will be regular contact with key internal and external stakeholders and partners.
Calm and professional manner when working under pressure
Positive, professional, proactive, diligent and flexible approach to work

Responsibilities

Provide a high level of administrative support to the EVP
Assist the EVP in all professional administrative matters
Ensure a high level of client service internally and externally
Manage the phones, email, and calendar in a highly effective, efficient, and professional manner
Prepare and proof client presentations and related material
Handle travel arrangements with detail, thought, and care
Anticipate and prepare meeting materials and reports needed by Executive
Act as liaison between the Executive and his direct reports, as well as internal and external contacts; coordinate activities and ensure that requests are carried out
Handle and submit expense reports via Concur in an accurate and timely manner
Assist department in special projects as requested; provide support across the team as needed
Organize bi-weekly global sales and SLT meetings, including managing invitations, setting agendas, and distributing follow-up notes.
Additional responsibilities as needed