Executive Assistant to EVP/Chief Financial Officer

VITAS Healthcare•Miramar, FL

13h

About The Position

All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments and governmental regulations. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Requirements

Five to seven years’ prior experience in advanced secretarial/administrative positions
Ability to prioritize and develop procedures for completing work
Must have strong writing composition skills
Must have demonstrated ability to perform tasks under own initiative
Ability to work on various assignments simultaneously
Strong interpersonal skills within all levels of the organization
Ability to navigate within automated systems and proficiency in Outlook, Word and Excel

Nice To Haves

Associate degree in business administration, communications, or related field is preferred.

Responsibilities

Manages supervisor’s calendar and independently schedules appointments.
Resolves moderately complex issues in absence of manager and can answer and interpret company policies and procedures.
Develops reports and presentations.
Compiles, researches, and tabulates data and may perform some analysis.
Screens incoming calls and correspondence and responds independently when possible.
Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
Arranges programs, events, or conferences by arranging facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget.
Directs preparation of records such as agenda, notices, and minutes for corporate meetings.
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
Orders and maintains supplies and arranges for equipment maintenance.
Perform related duties as required.