Sr Executive Assistant REMOTE EST & CST Preferred

Remitly•Dayton, OH

2d•$59,200 - $118,300•Remote

About The Position

The Executive Assistant to the Senior Vice President is a trusted strategic partner and operational cornerstone for the SVP and 2-3 additional senior executives on their team. Beyond traditional executive support, this role is empowered to drive better AI ways of working, championing GenAI best practices, and actively driving the efficiencies and effectiveness of Global Customer Operations. This individual combines flawless execution in relationship building, calendar management, travel logistics, and executive communications with a modern, innovation-forward mindset. They are equally comfortable drafting a board briefing and piloting a new AI workflow tool. They serve as a model for AI-enabled productivity across the team and help the broader organization understand and embrace intelligent technologies.

Requirements

Progressive executive support experience, including experience supporting VP-level or above in a corporate enterprise environment.
Demonstrated experience using and championing AI tools (e.g., Microsoft Copilot, ChatGPT, Gemini, or equivalent) to improve productivity and quality of work.
Proven track record managing complex, multi-executive calendars, international travel, and executive communications with precision and polish.
Advanced proficiency in Microsoft 365 suite: Outlook, Word, Excel, PowerPoint, Teams, and SharePoint (including site creation and management).
Experience with enterprise travel and expense platforms (Concur, SAP, or equivalent).
Experience planning and executing large-scale department events: town halls, off-sites, workshops, and leadership convenings.
Unimpeachable discretion and integrity; daily comfort handling executive information.
Strong written communication skills with the ability to produce polished, executive-level documents and correspondence independently.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, Information Systems, or a related field.
Familiarity with Power Automate, Power BI, or other Microsoft 365 automation tools.
Prior experience in a Fortune 500 or large enterprise environment.

Responsibilities

Own complex, multi-executive calendars across time zones; proactively resolve conflicts aligned to strategic priorities
Maintain a centralized Communications Calendar for key announcements, milestones, and leadership messaging
Prepare executives for engagements with high-quality briefings, agendas, and AI-assisted insights
Track deadlines, decisions, and follow-ups to ensure flawless execution
Coordinate logistics across in-person and virtual meetings (A/V, rooms, catering)
Manage end-to-end domestic and international travel aligned to preferences and policy
Build optimized travel agendas with contingency planning and real-time issue resolution
Leverage AI tools to streamline itineraries and improve accuracy
Process expenses accurately and on time
Act as the primary point of contact for the SVP’s office; triage communications with sound judgment
Draft and deliver executive messaging (memos, town halls, leadership updates, all-hands)
Utilize AI tools to accelerate content creation while ensuring tone and accuracy
Partner cross-functionally to deliver consistent, well-sequenced communications
Produce executive briefings and leadership materials with accuracy and timeliness
Partner with Global Customer Operations, Finance, HR, and other stakeholders on key initiatives
Maintain strict confidentiality of sensitive business and personnel matters
Track and drive closure of SLT action items
Plan and execute department events (town halls, off-sites, workshops, recognition programs)
Own end-to-end logistics including venues, A/V, run-of-show, and communications
Manage timelines and cross-team coordination to ensure seamless delivery
Champion adoption of AI and automation to improve productivity and reduce manual work
Identify and scale opportunities for AI-driven efficiencies across workflows
Gather feedback, surface insights, and recommend continuous improvements
Stay current on emerging tools; serve as an internal resource for AI best practices
Own and evolve the department SharePoint site as a central hub for communications and engagement
Ensure content is current, accessible, and visually engaging with strong governance practices
Automate workflows using Power Automate and AI tools
Serve as a subject matter expert for SharePoint best practices and adoption
Act as the operational hub for the SVP’s office, managing workflows, vendors, and documentation
Maintain organized, secure digital filing systems and standards
Lead special projects with strong execution discipline
Coordinate with IT, Facilities, Legal, and HR as needed